316 Administration jobs in Pakistan

Description
Company Overview:

When it comes to IT solution providers, there are a lot of choices. But when it comes to providers with innovative and differentiating end-to-end service offerings, there's really only one: Zones – First Choice for IT.TM

Zones is a Global Solution Provider of end-to-end IT solutions with an unmatched supply chain. Positioned to be the IT partner you need, Zones, a Minority Business Enterprise (MBE) in business for over 35 years, specializes in Digital Workplace, Cloud & Data Center, Networking, Security, and Managed/Professional/Staffing services. Operating in more than 120 countries, leveraging a robust portfolio, and utilizing the highest certification levels from key partners, including Microsoft, Apple, Cisco, Lenovo, Adobe, and more, Zones has mastered the science of building digital infrastructures that change the way business does business ensuring whatever they need, they can Consider IT Done. Follow Zones, LLC on Twitter @Zones, and LinkedIn and Facebook.

Position Overview
We are seeking a proactive and organized Admin Executive to join our team. The ideal candidate will have significant experience in handling administrative tasks, implementing procurement strategies, managing vendor relationships, and ensuring smooth coordination of events. The role requires a strong attention to detail, excellent negotiation skills, familiarity and comfort in using ERP systems and Microsoft Office.

What You'll Do As The Admin Executive
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Administrative Support:
• Oversee day-to-day administrative operations and provide support to the Admin Manager.
• Maintain accurate documentation of office supplies, facilities, f ixed assets and other administrative records.
• Coordinate with internal departments to ensure all admin-related requests are handled promptly and efficiently.
• Procurement and Vendor Management:
• Implement procurement strategies to optimize cost, quality, and timely delivery of goods and services.
• Maintain updated records of orders, delivery schedules, and vendor details.
• Establish and maintain strong relationships with vendors and service providers.
• Negotiate prices, contracts, and terms with vendors to achieve the best value for the organization.
• Inventory and Asset Management:
• Oversee inventory control and ensure accurate tracking of all office supplies and equipment.
• Implement best practices for inventory management, including periodic audits and reordering of assets and supplies.
• Ensure proper documentation and upkeep of f ixed asset records.
• Event Coordination:
• Coordinate, and execute events of various nature, whether indoor or outdoor, such as team-building activities, corporate meetings, and other organizational events.
• Liaise with vendors, venues, and internal teams to ensure all event requirements are met.
• Manage event logistics, including budgeting, scheduling, and post -event evaluation.

What You Will Bring To The Team

• Bachelor's degree in business administration, Management, or a related f ield.
• Minimum of 5-8 years of experience in administration, procurement or event management.
• Strong organizational and multitasking abilities.
• Excellent communication and negotiation skills.
• Knowledge and prior experience of bookkeeping is a plus.
• Proficiency in MS Office and familiarity with ERP systems.

Zones offers a comprehensive Benefits package

At Zones, we are committed to fostering an inclusive and diverse workplace where every team member is valued and supported. We offer life insurance, optional health insurance, and retirement benefits in line with Company policy. Employees also enjoy additional perks such as the Voluntary Pension Scheme, EOBI, complimentary meals, and access to our in-house gym.

We take pride in being an equal opportunity employer and remain dedicated to maintaining a workplace free from discrimination of any kind. If you are passionate about driving innovation in IT, sales, engineering, or operations, Zones provides a dynamic and collaborative environment to help you grow your career.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.

Job timings: Rotational Shifts

• Oversee and manage daily office administration tasks.
• Coordinate meetings, appointments, and executive schedules.
• Maintain organized records, reports, and databases.
• Manage correspondence, emails, and internal communications.
• Handle procurement, office supplies, and vendor relationships.
• Ensure compliance with office policies and company guidelines.
• Support HR functions, including onboarding and employee records.
• Assist in document preparation, presentations, and reports.
• Monitor office expenses and maintain financial records.
• Ensure smooth office operations and resolve administrative issues.
• Handle confidential information with professionalism and discretion.
• Coordinate office events, team activities, and corporate meetings.

Job Type: Full-time

Pay: Rs70, Rs80,000.00 per month

Work Location: In person

Position Summary:

The Admin Executive – New Vehicles Procurement / Management Services is responsible for managing all processes related to vehicle procurement, registration, insurance, and fleet management. The role involves maintaining detailed records of vehicle mileage and maintenance, coordinating with the Purchase and Payroll departments, handling insurance claims, and ensuring smooth vehicle operations for the Head Office and factory staff.

Key Responsibilities:

• Coordinate with the Purchase Department to receive vehicle details post-registration for both cars and bikes.
• Process vehicle insurance upon receipt of necessary details from the Purchase Department.
• Follow up with the Purchase Department to obtain original vehicle documents and maintain photocopied files for record-keeping.
• Prepare and maintain checklists of original documents for auditing purposes.
• Manage delivery documentation for Head Office and factory staff, coordinating with factory admin as needed.
• Ensure distribution of colored copies of Registration Cards and insurance certificates to vehicle users.
• Facilitate vehicle transfer activities, including vendor payments and payroll deductions related to transfer charges.
• Cancel vehicle issuance when required and update payroll accordingly.
• Prepare Material Receipt Notes (MRNs) for the Head Office and coordinate factory-related documentation with the factory store.
• Maintain comprehensive records of vehicle tax payments and distribute tax challans to users.
• Arrange insurance surveys and handle documentation and claims for vehicle theft or damage.
• Process theft claims in coordination with EFU and treasury departments, including preparation of memos and documentation.
• Manage insurance reimbursement claims for out-of-panel vehicle repairs.
• Maintain vehicle logbooks, coordinate driver availability, and manage daily vehicle operations.
• Arrange pool vehicles for Directors and ensure timely processing of related bills.
• Ensure all payments related to vehicle procurement and management are processed accurately through MMS, Purchase System, and Excel with proper approvals.
• Maintain detailed records of vehicle mileage and maintenance for all pool vehicles.

Qualifications:

• Bachelor's degree in Business Administration, Logistics, or a related field preferred.
• Relevant experience in vehicle procurement, fleet management, or administrative roles is advantageous.

Skills and Competencies:

• Strong organizational and record-keeping skills.
• Excellent communication and coordination abilities.
• Attention to detail and ability to manage multiple tasks simultaneously.
• Proficiency in MS Office, especially Excel, and familiarity with purchase/payment systems.
• Ability to work collaboratively with cross-functional teams including Purchase, Payroll, Treasury, and factory administration.

Gatronova is an equal opportunity employer. Only shortlisted candidates will be contacted.

We are seeking a versatile administrative associate to ensure that administrative operations at our organization run efficiently.The responsibilities for this roles includes:

Data Management:

• Maintain and update Excel sheets of various office locations.
• Create and manage Admin dashboards
• Make presentations and present the data numbers when required

General Management:

• Drive the day-to-day activities to ensure the accuracy, governance, and maintenance of company SOPs.
• Respond to co-workers, superiors, and clients in a cooperative, constructive and timely manner regarding all queries.
• Understand and execute oral and written instructions, policies, and procedures to perform special projects outside the scope of activities.

Premises Management:

• Monitor the condition of site buildings and grounds to ensure that appropriate standards are achieved.
• Ensure the prior intimation of deadlines of all utility bills & rental payments to finance department and ensure timely payments.
• Ensure proper working of Genest

Telecom Management (Zong):

• Issuance, and monitoring company telecom policies as per designation.
• Develop cross-platform plans, including optimizations, reporting, and troubleshooting.
• Assisting with any sim-related issues that may arise such as outgoing, incoming calls, Internet data package and sim credit limits
• Generate Monthly billing reports and ensuring the timely payments.
• Keenly observe the usage/ credit limits as per designation and ensure compliance of the phone policy.

Travel Request:

• Ensuring travel timelines.
• Optimizing and monitoring company travel policies.
• Managing and processing all travel-related documentation, including payments, itineraries, medical, and legal forms.
• Assisting with any travel-related issues that may arise.
• Researching travel deals and evaluating prices and services.

Requirements:

• Bachelor's Degree or more (BSCS will be preferred. )
• Expert in and data analytics
• 2+ Years of experience
• Good Communication with Energy and drive to learn
• Pleasant and groomed attire

Job Type: Full-time

Pay: Rs80, Rs100,000.00 per month

Work Location: In person

Key Responsibilities:

Administrative Management:

• Oversee day-to-day administrative operations across all departments.
• Manage company assets, facilities, and office infrastructure.
• Ensure proper maintenance of office premises, utilities, and equipment.
• Supervise support staff and ensure adherence to company discipline and procedures.

Operational Management:

• Coordinate operational workflows between departments to optimize productivity.
• Develop and implement standard operating procedures (SOPs) for administrative and operational functions.
• Manage procurement, logistics, and inventory control efficiently.
• Monitor operational KPIs and prepare regular performance and compliance reports.

Vendor & Contract Management:

• Negotiate, evaluate, and manage service contracts (security, housekeeping, transport, utilities, etc.).
• Ensure cost-effective procurement of goods and services while maintaining quality standards.

HR & Compliance Support:

• Assist HR and management in policy implementation, on boarding, and compliance documentation.
• Manage attendance systems, travel arrangements, and administrative approvals.

Required Qualifications & Skills:

• Bachelor's/Master's degree in Business Administration, Management, or a related field.
• Proven experience (minimum 5 years) in Administration and Operations Management.
• Strong organisational, leadership, and communication skills.
• Proficiency in MS Office and project management tools.
• Excellent problem-solving ability and attention to detail.
• Ability to multitask and work under pressure.

What We Offer:

• Competitive salary and benefits package.
• Professional and growth-oriented work environment.
• Opportunities for career advancement.

Job Type: Full-time

Work Location: In person

About the Role:

One of our Client is seeking a proactive and experienced Manager Administration to oversee day-to-day administrative operations, ensure smooth functioning of facilities, and handle vendor, and labor related matters. The ideal candidate will have strong leadership skills, a hands-on approach to problem solving, and deep familiarity with administrative processes within a retail or manufacturing setup.

Key Responsibilities:

Administrative Management:

· Oversee the overall administration and facility operations of offices, production units.

· Ensure timely maintenance of infrastructure, utilities, and office equipment.

· Develop and enforce policies related to workplace safety, attendance, housekeeping, and discipline.

· Maintain discipline, employee attendance systems, and security arrangements.

Vendor & Procurement Management:

· Manage vendor relationships and negotiate contracts for supplies, maintenance, and services.

· Ensure cost-effective and timely procurement aligned with company standards.

· Maintain accurate vendor records and ensure compliance with company policies.

Labor & Compliance Management:

· Handle labor issues in coordination with HR and ensure compliance with Pakistani labor laws.

· Liaise with labor contractors, security agencies, and external government departments when required.

· Resolve grievances related to administrative and facility concerns in a timely manner.

Budgeting & Reporting:

· Prepare and manage annual administrative budgets.

· Monitor expenses and report variances to senior management.

· Implement cost-control initiatives to enhance operational efficiency.

Security & Surveillance:

Qualifications & Experience:

· Education: MBA (preferably in Management/ HR, or equivalent)

· Experience: 7–10 years of relevant experience in administration, preferably in fashion, retail, textile, or manufacturing sectors.

· Skills:

o Strong knowledge of labor laws and industrial relations.

o Excellent vendor negotiation and contract management skills.

o Sound leadership, problem-solving, and communication abilities.

o Proficiency in MS Office and report preparation.

Compensation:

· Salary Range: PKR 200,000 – 260,000 per month (based on experience and expertise).

· Additional benefits as per company policy.

Job Type: Full-time

Pay: Rs200, Rs260,000.00 per month

Work Location: In person

Job Type: Full-Time, Onsite

Location: Gulberg 3, Lahore

Working Hours: Monday to Friday, 12 PM – 10 PM PKT

Calendar: Follows UK/Ireland Calendar

Role Overview:

The Administrative Assistant (Timesheets) will support the team in managing employee timesheets. This role requires close collaboration with supervisors and other administrative personnel to ensure timesheets are accurate, complete, and submitted on time.

Key Responsibilities:

• Enter timesheet data into the company's payroll system or other designated software.
• Verify the accuracy and completeness of timesheets, ensuring they are correctly filled out and signed.
• Maintain strong relationships with external stakeholders and internal teams, fostering a customer service-oriented culture and positive team environment.
• Identify and escalate priority issues to senior management.
• Anticipate escalations and take over calls when necessary.
• Perform additional duties as assigned.
• Required training will be provided.

Required Skills & Qualifications:

• Bachelor's or Master's degree in finance, commerce, computer science, business, or a related field.
• 0 -1 years of experience in an administrative or clerical role.
• Proficiency in Microsoft Office and other relevant software applications.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Knowledge of payroll and timekeeping systems is preferred.

Experience:

Communication: 1 year (Preferred)

Microsoft Excel: 1 year (Preferred)

Job Type: Full-time

Pay: Rs40, Rs50,000.00 per month

Work Location: In person

Job Opportunity: Manager – Administration

Location: Lahore

Department: Administration

Job Summary:

We are seeking a highly organized, proactive, and experienced professional to join our team as Manager – Administration. The ideal candidate will be responsible for overseeing all administrative operations, ensuring the smooth and efficient functioning of the organization, and providing strong leadership to the admin team.

Key Responsibilities:

• Supervise and manage day-to-day administrative activities including office maintenance, transport, security, and housekeeping.
• Develop and implement administrative policies, procedures, and systems for operational efficiency.
• Oversee vendor management, procurement of office supplies, and contract negotiations.
• Ensure compliance with company policies, legal, and safety regulations.
• Manage company assets, utilities, and facility services effectively.
• Coordinate with departments to facilitate smooth internal operations and employee support.
• Prepare and control administrative budgets and cost management reports.
• Handle government and external liaisoning related to administrative matters.
• Lead and motivate the administrative staff to achieve departmental objectives.

Requirements:

• Bachelor's degree in Business Administration or a related field (Master's preferred).
• Minimum 5–7 years of relevant experience in administration, preferably in a managerial role.
• Strong leadership, communication, and interpersonal skills.
• Excellent problem-solving and decision-making abilities.
• Proficiency in MS Office and administrative management systems.

Job Type: Full-time

Pay: Rs100, Rs150,000.00 per month

Work Location: In person

We are seeking a versatile administrative associate to ensure that administrative operations at our organization run efficiently.The responsibilities for this roles includes:

Data Management:

• Maintain and update Excel sheets of various office locations.
• Create and manage Admin dashboards
• Make presentations and present the data numbers when required

General Management:

• Drive the day-to-day activities to ensure the accuracy, governance, and maintenance of company SOPs.
• Respond to co-workers, superiors, and clients in a cooperative, constructive and timely manner regarding all queries.
• Understand and execute oral and written instructions, policies, and procedures to perform special projects outside the scope of activities.

Premises Management:

• Monitor the condition of site buildings and grounds to ensure that appropriate standards are achieved.
• Ensure the prior intimation of deadlines of all utility bills & rental payments to finance department and ensure timely payments.
• Ensure proper working of Genest

Telecom Management (Zong):

• Issuance, and monitoring company telecom policies as per designation.
• Develop cross-platform plans, including optimizations, reporting, and troubleshooting.
• Assisting with any sim-related issues that may arise such as outgoing, incoming calls, Internet data package and sim credit limits
• Generate Monthly billing reports and ensuring the timely payments.
• Keenly observe the usage/ credit limits as per designation and ensure compliance of the phone policy.

Travel Request:

• Ensuring travel timelines.
• Optimizing and monitoring company travel policies.
• Managing and processing all travel-related documentation, including payments, itineraries, medical, and legal forms.
• Assisting with any travel-related issues that may arise.
• Researching travel deals and evaluating prices and services.

Security and safety Management:

• Administer framework necessary to ensure safety and security operations, policies, and procedures; oversee the correction of all issues in the interest of safety, security and risk reduction
• Lead investigations, audits, and security inspections.
• Manage CCTV cameras issues.
• Ensure Premises security.

Requirements:

• Bachelor's Degree or more (BSCS will be preferred. )
• Expert in and data analytics
• 2+ Years of experience
• Good Communication with Energy and drive to learn
• Pleasant and groomed attire