97 Office Management jobs in Pakistan

Job Description:

We are looking for a dedicated and organized intern to assist in Human Resource, office management, and basic finance-related tasks. The ideal candidate should be responsible, punctual, and have good communication and coordination skills.

Key Responsibilities:

• Assist in day-to-day HR operations and employee record management.
• Help with recruitment processes including shortlisting and scheduling interviews.
• Maintain attendance, leave records, and employee data.
• Support in preparing salary sheets, expense tracking, and other finance-related documentation.
• Handle office documentation, filing, and internal correspondence.
• Assist management in daily office coordination and administrative support tasks.
• Maintain confidentiality and ensure smooth workflow within the office.

Requirements:

• Bachelor's degree in Commerce (B.Com) or Business Administration (BBA).
• Good verbal and written communication skills.
• Basic understanding of HR and finance functions.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Strong attention to detail and organizational skills.
• Positive attitude and willingness to learn.

What We Offer:

• Opportunity to gain hands-on experience in HR, office, and finance operations.
• Professional and supportive work environment.
• Internship completion certificate and potential for permanent position based on performance.

Job Types: Internship, Fresher

Work Location: In person

· Supervise preventive and corrective maintenance of office lifts, generators, and power equipment.

· Oversee maintenance and performance of air conditioning equipment across the company.

· Proactively evaluate facility systems to detect and address issues before problems occur.

· Supervise and troubleshoot other installed equipment at company facilities and BOD's residences.

· Coordinate with vendors, contractors, and service providers for timely and cost-effective service delivery.

· Monitor safety compliance and implement operational best practices.

· Respond promptly to emergency situations and resolve issues efficiently.

· Prepare maintenance reports and assist in facility-related budgeting.

Location: Head Office, Lahore

Requirement : DAE Mechanical / Electrical experience with 5 - 7 years experience in facility/equipment maintenance. Strong knowledge of electrical, mechanical, and HVAC systems.

Job Type: Full-time

Work Location: In person

Key Responsibilities:

Supervise daily maintenance activities for HVAC, electrical, plumbing, mechanical, and civil systems.

Plan and implement preventive maintenance schedules to ensure minimal downtime.

Monitor and maintain all building systems including lifts, escalators, generators.

Coordinate with vendors, contractors, and service providers for outsourced maintenance work.

Manage maintenance budgets, cost control, and procurement of technical materials/spare parts.

Ensure compliance with all health, safety, and environmental regulations.

Conduct regular inspections of the mall/building premises to identify and resolve maintenance issues promptly.

Manage maintenance staff technicians, electricians, plumbers teams.

Prepare reports on maintenance activities, asset performance, and energy consumption.

Coordinate with tenants and mall management for maintenance-related concerns or technical assistance.

Implement sustainability and energy-saving initiatives.

Qualification & Experience:

Bachelor's Degree Electrical, Mechanical.

7–10 years of experience in building/facility maintenance, preferably in malls, commercial complexes, or large facilities.

*Strong knowledge of HVAC, electrical systems, fire safety, and building automation.

*Experience in vendor management, budgeting, and preventive maintenance planning.

Familiar with local building codes, safety, and compliance standards.

Skills & Competencies:

Strong leadership and team management skills. Excellent problem-solving and decision-making abilities.

Good communication and coordination skills.

Proficiency in maintenance management systems (CMMS).

Time management and ability to work under pressure.

Job Type: Full-time

Pay: Rs180, Rs200,000.00 per month

Work Location: In person

Job Title: Management Trainee – Office Coordinator

Company: H Pharmacy

Department: Administration / Office Management

Reports to: Office Manager / Senior Administrator

Job Summary:

We are seeking a motivated and organized Management Trainee – Office Coordinator to join our team. This entry-level position is designed for recent graduates or individuals looking to build a career in office management and administrative leadership. The successful candidate will undergo structured training while supporting the daily operations of the office, ensuring efficiency, organization, and a professional work environment.

Key Responsibilities:

• Assist in coordinating day-to-day office operations, including scheduling, communication, and administrative support.
• Support senior staff with reports, documentation, data entry, and basic project management tasks.
• Monitor and manage office supplies, inventory, and vendor relationships.
• Serve as a liaison between departments to ensure smooth communication and workflow.
• Help organize meetings, take minutes, and follow up on action items.
• Participate in company training programs to develop leadership, communication, and managerial skills.
• Maintain organized filing systems (digital and physical) and assist with document control.
• Uphold office policies and contribute to improving administrative systems and procedures.

Requirements:

• Bachelor's degree in Business Administration, Management, or related field (or in final year of study).
• Excellent organizational and time-management skills.
• Strong communication (verbal and written) and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Eagerness to learn, with a proactive and positive attitude.
• Ability to multitask and adapt in a fast-paced office environment.

Preferred Skills (Not Mandatory):

• Internship or part-time experience in an office or administrative setting.
• Knowledge of office equipment (printers, copiers, etc.).
• Familiarity with project coordination or office management software.

Career Path:

Upon successful completion of the training period, the Management Trainee may be considered for permanent roles such as Office Coordinator, Administrative Officer depending on performance and business needs.

Job Type: Full-time

Pay: Rs35, Rs40,000.00 per month

Work Location: In person

1. Build and maintain strategic supplier relationships.

2. Sourcing materials, equipment, and services for the Facilities Management company in an efficient and cost-effective manner.

3. Analyse business spend across multiple categories.

4. Strategic sourcing of products and services to achieve savings target.

5. Negotiate with suppliers with heavy emphasis on quality, delivery, and cost.

6. Manage the tender process from start to finish including writing the tender, managing relationships and clarifications, consolidating, and analysing responses, undertaking commercial negotiations and evaluations, formulating, and documenting recommendations and implementing contract agreements.

7. Support the Asst. Procurement Manager to create and develop a long-term plan and strategy for the developmentof key categories.

8. Support the Asst. Procurement Manager with the management of rebates from suppliers which will include, but not limit to, tracking, reporting, collection, dispute resolution, etc.

9. Pro-active and strategic supplier relationship & performance management.

10. Proficiency in procurement analysis and comparison techniques.

11. Skilled in Commercial negotiations including payment terms, price, warranty, inflation, municipality charges, permit costs, variations etc.

12. Pre-qualification of suppliers via review and validation (including due diligence) of questionnaire and supporting documentation.

13. Maintaining an appropriate and suitable approved supplier list that caters for the business needs and geographical requirements.

14. Ensuring supplier compliance with scope / specifications, contract T&C's, applicable legislation, client requirements etc.

15. Identification of sourcing requirement i.e. specification, scheduling / attending site visits, supplier clarifications etc.

16. Sourcing annual and reactive requirements based on the relevant material / service specifications using established procurement methodology.

17. Work closely with the Stores officer to oversee and support with maintaining target inventory levels.

18. PR to PO validation and conversion (in line with company policies) and processing of emergency purchase orders as necessary.

19. PO management i.e. release of PO, supplier clarifications, follow up for material / services delivery etc.

20. Post contract management with operations: monthly site visits, escalations, identifying / resolving issues, supplier feedback / evaluation, variations etc.

21. Internal stakeholder management.

22. Maintaining market specific knowledge: holding regular supplier meeting (existing and new), attending trade shows, doing market research, keeping up to date with technological advancements and innovations.

23. Enforcing and monitoring internal governance in relation to the following: delegation of authority, budget availability, confirming purchase necessity, competitive selection and robust comparison processes, ethical behaviour etc.

24. Conduct procurement activity in accordance with stated ethics, CSR and other procurement and legal policies.

25. To act as a role model of professional procurement practice, delivering high quality solutions to meet the needs of the organisation.

26. Select and develop suppliers to achieve world-class results on quality, delivery, and cost.

27. Demonstrate a business mindset with sustainable results.

28. Develop and implement action plans to continuously improve suppliers.

29. Lead the operations team in identifying and quantifying risk and opportunity in the business.

Role Specification/ Qualification Experience

1. 5+ years' experience in inventory management.

2. Minimum 1-2 years UAE working experience preferred.

3. Bachelor's degree with English as medium of graduation.

4. Relevant professional qualifications.

5. Negotiation, tender and strategic sourcing experience.

6. At least 1-2 years' experience in the FM market mandatory.

7. Engineering background or degree will be an added advantage.

Knowledge and Special Skills

1. Good computer skills.

2. Business wide category and spend management (across a range of categories) Strategic sourcing

3. Writing tender documents e.g., RFI, RFP, ITT etc

4. Developing and managing SLA's and KPI mechanisms.

5. Managing tender process from start to completion

6. Proficiency in using ERP software.

7. Must possess good interpersonal, verbal, and written communication skills.

8. Persuasive contract / pricing negotiation

9. Data analysis

10. Composing and documenting logical and thorough recommendations

11. Supplier relationship management

12. Understanding of framework agreements and how todrive value from them

Job Specific Professional Competencies:

Candidates are required to possess the following competencies:

1. Clear and effective communication in spoken and written English

2. Computer literate with specific knowledge of MS Word & Excel

3. Strong numeracy and data analysis skills

4. Strong problem solving, decision making, organization and planning, leadership, and analytical skills.

5. Ability to handle large complex assignments and prioritise based on organization's objectives.

6. Effective report writing skills

7. Capable to make logical and informed decisions

8. Strong relationship building and stakeholder management skills

9. Arabic / Hindi / Urdu language skills are an added advantage in this role.

Job Type: Full-time

Pay: Rs1.00 per year

Work Location: In person

Assistant Manager, Bed Management Office J)

Assistant Manager, Bed Management Office

Entity: Aga Khan University Hospital

Location: Karachi, Pakistan

Introduction:

The Aga Khan University Hospital is a not-for-profit healthcare institute that offers all medical services to their patients under one roof. In addition to the tertiary care hospital in Karachi, AKUH has a network of 4 secondary care hospitals, 30+ Medical Centres, and over 290+ Clinical Laboratories, 30+ Pharmacies in over 120+ cities across Pakistan. It also offers Home Healthcare Services and home deliveries of medicines. The Hospital provides Zakat for those patients who are eligible, and the health systems offers generous Patient Welfare to support those in financial need. In recognition of its high quality and patient safety, the AKUH is accredited by the Joint Commission International (JCI) as an Academic Medical Centre and its Clinical Laboratories are accredited by the College of American Pathologists (CAP) for fast and accurate testing.

AKU is an equal opportunity employer and is committed to safeguarding and aims to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between all faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

Responsibilities:

You will be responsible for:

• Ensure efficient allocation and utilization of hospital beds.
• Coordinate bed assignments based on clinical needs, availability, and patient condition.
• Manage real-time admissions, transfers, and discharges to optimize bed usage.
• Monitor patient flow across departments, including the Emergency Department.
• Facilitate smooth transitions to inpatient units, minimizing patient waiting times and addressing bottlenecks.
• Collaborate with clinical teams for timely discharges and managing high patient volumes or emergencies.
• Use bed management systems to track bed occupancy and predict future needs.
• Provide regular reports on bed occupancy, patient flow, and transfer times to support decision-making.
• Ensure compliance with hospital policies, infection control protocols, and safety standards.
• Work closely with nursing staff, physicians, and other departments to ensure effective bed utilization.
• Coordinate patient transfers with external healthcare facilities as required.
• Strong organizational and communication skills, along with the ability to work effectively under pressure in a fast-paced environment, are essential for success in this role.

Requirements:

You should have:

• BScN from a recognized school of nursing; Masters in Nursing will be preferred
• Valid registration from Pakistan Nursing Council
• 5-7 years of clinical/administrative experience
• better knowhow of current clinical and research literature and is familiar with nursing quality assurance and continuous quality improvement
• effective skills in problem solving and crisis management
• leadership skills; excellent interpersonal and communication skills
• excellent teaching skills.

Comprehensive employment reference checks will be conducted.

Primary Location: Pakistan-Karachi

Organisation: Aga Khan Hospital & Medical College

Employee Status: Regular

Job Type: Standard

Job Posting: 17/10/2025, 3:14:14 AM

Closing Date: 22/10/2025, 1:59:00 PM

Company Description

Shakarganj Foundation, established two decades ago, is a leading non-profit organization in Pakistan. We focus on promoting and providing education services, healthcare, and studies in home economics as well as arts and crafts for the underprivileged segment of society. Our efforts are concentrated in the cities of Jhang and Bhone and the surrounding remote areas in Punjab province.

Role Description

This is a full-time, on-site role located in Jhang for a Project Manager in the Program Management Office. The Project Manager will be responsible for overseeing project planning, execution, and completion. The daily tasks include managing project timelines, coordinating with various teams, ensuring project objectives are met, and handling logistics and inspections. The role requires an ability to work with internal and external stakeholders to expedite project processes.

Qualifications

• Experience in Project Management
• Skills in Inspection and Logistics Management
• Strong organizational and time-management abilities
• Excellent verbal and written communication skills
• Ability to work effectively in a team and handle multiple tasks simultaneously
• Previous experience in the non-profit sector is a plus
• Bachelor's degree in Management, Business Administration, or related field

RESPONSIBILITIES

• Greeting all incoming staff, personnel, and visitors upon their arrival to the office, pleasantly and professionally.
• Escorting all guests to the respective person of contact after confirming the appointment.
• Offering the guests tea and coffee in case of waiting or delay by ensuring their comfortability during the waiting period.
• Coordinating all interview candidates with the HR department.
• Dressing in a formal attire and Maintaining the decorum of the front desk, ensuring that it is always presentable and equipped with all the necessary supplies.
• Confirming all appointments with the concerned person or respective department and escorting the visitor to the correct destination.
• Keeping the front desk attended at all times and ensuring back up in case of being absent from reception desk.
• Visiting all rooms on the premises; within the respective domains, and inspecting the cleanliness and placement of all items and furniture.
• All administrative responsibilities, including delegation of roles to lower staff to maintain a clean, hygienic, orderly work environment.
• Maintain a company calendar and schedule appointments.
• Scheduling and participatin gin management of in-house and external events.
• Maintaining a detail hospitable documents to dictate the protocols of receive special guests.
• During the event of foreign or VIP guests; allocating personnel to designated places, arranging refreshment, ensuring cleanliness, and assigning appropriate crockery.
• Answering all telephonic calls; incoming/outgoing, screening and directing calls to the relevant departments, taking and/or conveying messages and providing information to callers regarding queries.
• Preparing correspondences and documents for courier; incoming/outgoing, mails to receive and sorting mail and deliveries monitor and maintaining office equipment.
• Answering and addressing incoming phone calls in a timely and polite manner, clearly determine the purpose of the call and forward calls to the appropriate person.
• Photocopy, collate, fax and file documents accurately, maintain equipment and report any malfunctions.
• Maintain confidentiality of all organizational matters and show discretion.
• All additional professional duties as assigned by the Chief Executive/Director or any senior functionary of the company on their behalf to be fulfilled.
• Ensuring proper secrecy and confidentiality of all office matters during the term of employment and after separating with the organization.
• Maintaining the attendance record of all staff members, including support and lower staff.

REQUIREMENTS

• Proven work experience as an Office Coordinator or an Administrative Officer/ Administrator or similar role.
• Solid knowledge of office procedures.
• Excellent written and verbal communication skills.
• Experience with MS Office (MS Excel and MS Word).
• Strong organization skills with a problem-solving attitude.
• Strong interpersonal and communication skills.
• Strong attention to detail and ability to multitask.
• Excellent time management skills.

Job Type: Full-time

Pay: Rs60, Rs80,000.00 per month

Application Question(s):

• Can you manage your own commute?
• Are you apt at using Ms Office?
• What are your salary expectations?
• Are you readily available to join?
• Are you based in ISB or Rwp?
• Do have any prior experience with hospitality management?

Education:

• Bachelor's (Required)

Experience:

• relevant administrative: 2 years (Required)

Language:

• fluent English language for business communication (Required)

Work Location: In person

QF Network is seeking a
candidate
for the position of
IT Customer Support / Office Coordinator (Entry Level)
.

The ideal candidate will assist in
client coordination
,
customer communication
, and
office management
while supporting internal teams working on
2D Animation and Fintech-related projects
.

This position is suitable for both
fresh graduates
and
candidates with prior customer support experience
who wish to develop their career in an IT-driven environment.

Key Responsibilities:

• Handle communication with clients.
• Maintain and update client records and documentation.
• Support daily office administrative tasks and coordination.
• Assist teams working on 2D animation and related IT support tasks.
• Conduct online research and prepare reports as required.
• Follow up on orders, inquiries, and customer requests professionally.

Required Skills & Qualifications:

• Bachelor's degree (or currently pursuing graduation).
• Strong English communication skills (verbal and written).
• Good internet research and computer literacy.
• Basic knowledge of office tools (MS Word, Excel, Email, Google Sheets).
• Organized, responsible, and proactive work attitude.
• Ability to manage client calls and follow-ups confidently.

Who Can Apply:

• Fresh graduates or trainees are encouraged to apply.
• Candidates with prior experience in customer service or office coordination will be preferred.

How to Apply:

Email:

WhatsApp:

Location:
Garden East (Numaish), Karachi

Regards,

QF NETWORK