28 Administrative Services Manager jobs in Pakistan

Overview

AAA Facility Management Jobs Associate Team Lead Finance, Karachi, Province of Sindh

Description

Vacant Positions (Financial Services, Jobs in Karachi, Managerial). Apply Online Pakistan 2025.

Benefits

• Market Competitive + Shift Allowance, Bonus, Gratuity, Overtime, Meal, Health & Life Insurance, etc.
• Market Competitive + other benefits as per company policy.

Notes

The provided description does not specify responsibilities or qualifications for the role. Please verify the key duties and required qualifications with the employer.

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Overview

AAA Facility Management Jobs Associate Team Lead Finance, Karachi, Province of Sindh Description

Vacant Positions (Financial Services, Jobs in Karachi, Managerial). Apply Online Pakistan 2025. Benefits

Market Competitive + Shift Allowance, Bonus, Gratuity, Overtime, Meal, Health & Life Insurance, etc. Market Competitive + other benefits as per company policy. Notes

The provided description does not specify responsibilities or qualifications for the role. Please verify the key duties and required qualifications with the employer.

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To provide support to Office Manager in seamless coordination of business travel and efficient day-to-day office management, ensuring a clean, well-equipped, and professional work environment. The role involves travel booking, office facility supervision, and support services across multiple administrative functions.Travel Management

• Plan, book, and manage domestic and international travel: flights, accommodation, ground transport, and visa processing.
• Coordinate with airlines, consulates, and travel agents for timely and cost-effective bookings.
• Maintain accurate travel records and ensure adherence to internal travel policy.
• Address last-minute travel changes, emergencies, or cancellations.

Office Administration

• Supervise daily office operations to ensure cleanliness, safety, and functionality.
• Monitor housekeeping performance and schedules for a clean working environment.
• Manage procurement and inventory of office supplies, stationery, pantry items, and hygiene essentials.
• Oversee printing, scanning, copying, and related office support services
• Manage conference room scheduling, cleanliness, and technical readiness (e.g., projectors, screens).
• Organize and support guest visits, including room setups, refreshments, and welcome arrangements.
• Ensure professional front-office presentation and smooth coordination for internal/external meetings.
• Maintain asset records, monitor vendor services, and handle office maintenance issues promptly.

Transport & Driver Duty Management

• Plan and supervise daily office driver duties, including scheduling for pickups, deliveries, and official errands.
• Maintain vehicle logs, fuel records, and coordinate preventive maintenance schedules.
• Ensure vehicle documentation (insurance, registration) is updated and compliant.
• Arrange secure and timely staff/guest transportation in line with safety protocols.

Vendor & Cost Management

• Liaise with service providers for travel, transport, office supplies, housekeeping, and maintenance.
• Evaluate service levels and negotiate contracts to ensure value for money.
• Process and track administrative invoices and ensure timely payments.
• Identify areas of cost reduction and service improvement across all admin functions.

Education & Qualifications

• Minimum Bachelor Degree in relevant field.
• Minimum 2-3+ years of experience in administration, office management function.
• Excellent communication skills.
• Ability to use MS office applications and essential computer hardware.

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To provide support to Office Manager in seamless coordination of business travel and efficient day-to-day office management, ensuring a clean, well-equipped, and professional work environment. The role involves travel booking, office facility supervision, and support services across multiple administrative functions. Travel Management Plan, book, and manage domestic and international travel: flights, accommodation, ground transport, and visa processing. Coordinate with airlines, consulates, and travel agents for timely and cost-effective bookings. Maintain accurate travel records and ensure adherence to internal travel policy. Address last-minute travel changes, emergencies, or cancellations. Office Administration

Supervise daily office operations to ensure cleanliness, safety, and functionality. Monitor housekeeping performance and schedules for a clean working environment. Manage procurement and inventory of office supplies, stationery, pantry items, and hygiene essentials. Oversee printing, scanning, copying, and related office support services Manage conference room scheduling, cleanliness, and technical readiness (e.g., projectors, screens). Organize and support guest visits, including room setups, refreshments, and welcome arrangements. Ensure professional front-office presentation and smooth coordination for internal/external meetings. Maintain asset records, monitor vendor services, and handle office maintenance issues promptly. Transport & Driver Duty Management

Plan and supervise daily office driver duties, including scheduling for pickups, deliveries, and official errands. Maintain vehicle logs, fuel records, and coordinate preventive maintenance schedules. Ensure vehicle documentation (insurance, registration) is updated and compliant. Arrange secure and timely staff/guest transportation in line with safety protocols. Vendor & Cost Management

Liaise with service providers for travel, transport, office supplies, housekeeping, and maintenance. Evaluate service levels and negotiate contracts to ensure value for money. Process and track administrative invoices and ensure timely payments. Identify areas of cost reduction and service improvement across all admin functions. Education & Qualifications

Minimum Bachelor Degree in relevant field. Minimum 2-3+ years of experience in administration, office management function. Excellent communication skills. Ability to use MS office applications and essential computer hardware.

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Overview

Department: Supply Chain / Warehouse Operations.

Reports To: Warehouse Manager / Supply Chain Manager.

Responsibilities

• Warehouse Officer will be responsible for overseeing daily warehouse operations, including receiving, storage, inventory control, and dispatch of raw materials (RM) and packaging materials (PM).
• Ensure timely supply to manufacturing plants, compliance with FEFO principles, and effective use of warehouse space and systems (WMS & SAP).
• Receiving & Dispatch: Oversee the receiving of incoming materials in the warehouse in line with company policies; ensure timely dispatch of RM/PM to manufacturing plants; monitor proper receiving of consignments from imported and local vendors.
• Inventory & Space Management: Set up warehouse layout to ensure optimal space utilization; manage stock control and reconcile inventory with WMS and SAP on a weekly basis; conduct monthly stock audits (Batch & Expiry Wise); ensure FEFO (First Expiry First Out) based dispatch at all times.
• Reporting & Analysis: Prepare and submit regular reports, including IN/OUT status, dead stock, and ageing reports; monitor and resolve inventory inaccuracies in the automated warehouse system.
• Operational Supervision: Plan, organize, and participate in daily warehouse activities, ensuring safety and compliance; supervise processing of requisitions based on SAP codes and provide timely feedback; route, schedule, and prepare orders for delivery, ensuring proper loading and unloading.
• Quality & Vendor Management: Receive feedback and monitor quality of services provided by the 3PL warehouse; ensure compliance with company guidelines for handling materials.

Requirements

• Education: Bachelor’s degree in Supply Chain Management, Logistics, or a related field.
• Experience: Minimum 3–5 years in warehouse operations, preferably in FMCG or manufacturing.
• Technical Skills: Proficiency in SAP, WMS, and MS Office.
• Knowledge: Strong understanding of inventory control systems, FEFO principles, and warehouse safety standards.
• Soft Skills: Strong organizational, problem-solving, and communication skills.

Job Type: Full-time

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Manager Administrative Operations and Facilities Management Tkxel is a leading softwaredevelopment company located in Reston, Virginia. We are committedto develop innovative software solutions for leading enterprisesin the world, helping them grow their businesses using latesttechnology solutions. Job Description

Overview: We are seeking a proactive and presentable Manager for Facilities Management to join our team. The ideal candidate will be responsible for overseeing the daily administrative operations, ensuring a high standard of hospitality, and providing an excellent experience for employees as a service. This role requires expertise in building management system software, procurement, and the ability to manage interactions with C-level executives.

Key Responsibilities:

• Oversee the daily administrative operations of the facilities management team.
  
• Ensure the effective use of building management system software.
  
• Maintain high standards of hospitality to enhance the employee experience.
  
• Manage procurement processes to ensure cost-effective and timely acquisition of goods and services.
  
• Serve as a point of contact for C-level executives, ensuring their facilities-related needs are met efficiently.
  
• Proactively identify and address facility-related issues.
  
• Maintain a presentable and professional demeanor at all times.
  
• Foster a positive and productive work environment.
  

Requirements

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
  
• Proven experience as administration Lead.
  
• Familiarity with financial and facilities management principles
  
• Proficient in MS Office.
  
• Strong negotiation and communication skills.
  
• Excellent organizational and multitasking abilities.
  
• Proficient in using relevant software and tools.
  
• Knowledge of applicable regulations and compliance standards.
  

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Manager Administrative Operations and Facilities Management

Tkxel

is a leading softwaredevelopment company located in Reston, Virginia. We are committedto develop innovative software solutions for leading enterprisesin the world, helping them grow their businesses using latesttechnology solutions.

Job Description

Overview:

We are seeking a proactive and presentable Manager for Facilities Management to join our team. The ideal candidate will be responsible for overseeing the daily administrative operations, ensuring a high standard of hospitality, and providing an excellent experience for employees as a service. This role requires expertise in building management system software, procurement, and the ability to manage interactions with C-level executives.

Key Responsibilities:

Oversee the daily administrative operations of the facilities management team.

Ensure the effective use of building management system software.

Maintain high standards of hospitality to enhance the employee experience.

Manage procurement processes to ensure cost-effective and timely acquisition of goods and services.

Serve as a point of contact for C-level executives, ensuring their facilities-related needs are met efficiently.

Proactively identify and address facility-related issues.

Maintain a presentable and professional demeanor at all times.

Foster a positive and productive work environment.

Requirements

Bachelor's degree in Business Administration, Supply Chain Management, or a related field.

Proven experience as administration Lead.

Familiarity with financial and facilities management principles

Proficient in MS Office.

Strong negotiation and communication skills.

Excellent organizational and multitasking abilities.

Proficient in using relevant software and tools.

Knowledge of applicable regulations and compliance standards.

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Motive empowers the people who run physical operations with tools to make their work safer, more productive, and more profitable. For the first time ever, safety, operations and finance teams can manage their drivers, vehicles, equipment, and fleet related spend in a single system. Combined with industry leading AI, the Motive platform gives you complete visibility and control, and significantly reduces manual workloads by automating and simplifying tasks.

Motive serves more than 100,000 customers – from Fortune 500 enterprises to small businesses – across a wide range of industries, including transportation and logistics, construction, energy, field service, manufacturing, agriculture, food and beverage, retail, and the public sector.

As an Order Management Specialist, you will play a pivotal role in ensuring the seamless execution of our order management processes. You will leverage your expertise to support the operations department with critical tasks such as creating non-standard and complex quotes, generating order forms, completing sales orders, and overseeing the end-to-end processing of deals. We facilitate critical deals to ensure success by efficient coordination between departments. Your contributions will be key to driving operational efficiency and ensuring that our sales orders are processed accurately and on time.

To fit in perfectly; You should have a collaborative aptitude, an eagerness to learn, and a keen attention to detail. Thriving on feedback & seeking opportunities for improvement. Given the supportive nature of our Fin Ops team, a team-first mentality and the ability to work seamlessly with others is essential. In this fast-paced role, you will be expected to uphold the highest standards of quality while navigating multiple priorities in a dynamic environment.

What You'll Do:

• Manage complete Sales Force Quote to Cash cycle
• Identify and resolve Q2C technical issues
• Provide guidance on complex deal structures
• Quote Creation and Completion
• Account Renewals
• Contract Buyout Quotes.
• Opportunity Stage Amendments.
• Package Upgrade/Downgrade
• Account Audits
• Account Mergers
• Constantly liaising with other departments to resolve cases

What We're Looking For:

• Graduate in Business Management disciplines, preferably Finance or Accounts
• Strong Business Communication Skills in English
• 2+ years of professional work experience.
• Proficient experience with Microsoft Excel and Word.
• Knowledge and experience of CRM systems, preferably Salesforce.
• Prefer experience working with ERP systems.
• Very organized, meticulous, and detailed in entering information.
• Excellent analytical and problem-solving capabilities with special attention to accuracy and detail.
• Self-starter with a proven ability to take ownership of job responsibilities and ensure successful completion of all projects and requests.
• Ability to effectively prioritize and multi-task in high-volume workload situations.

Creating a diverse and inclusive workplace is one of Motive's core values. We are an equal opportunity employer and welcome people of different backgrounds, experiences, abilities and perspectives.

Please review our Candidate Privacy Noticehere .

The applicant must be authorized to receive and access those commodities and technologies controlled under U.S. Export Administration Regulations. It is Motive's policy to require that employees be authorized to receive access to Motive products and technology.

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Global Diversity Survey

We invite applicants to share their demographic background. If you choose to complete this survey, your responses may be used to identify areas of improvement in our hiring process.

How would you describe your gender identity? (mark all that apply) Select.

Do you have a disability or chronic condition (physical, visual, auditory, cognitive, mental, emotional, or other) that substantially limits one or more of your major life activities, including mobility, communication and learning? Select.

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Motive empowers the people who run physical operations with tools to make their work safer, more productive, and more profitable. For the first time ever, safety, operations and finance teams can manage their drivers, vehicles, equipment, and fleet related spend in a single system. Combined with industry leading AI, the Motive platform gives you complete visibility and control, and significantly reduces manual workloads by automating and simplifying tasks. Motive serves more than 100,000 customers – from Fortune 500 enterprises to small businesses – across a wide range of industries, including transportation and logistics, construction, energy, field service, manufacturing, agriculture, food and beverage, retail, and the public sector. As an Order Management Specialist, you will play a pivotal role in ensuring the seamless execution of our order management processes. You will leverage your expertise to support the operations department with critical tasks such as creating non-standard and complex quotes, generating order forms, completing sales orders, and overseeing the end-to-end processing of deals. We facilitate critical deals to ensure success by efficient coordination between departments. Your contributions will be key to driving operational efficiency and ensuring that our sales orders are processed accurately and on time. To fit in perfectly; You should have a collaborative aptitude, an eagerness to learn, and a keen attention to detail. Thriving on feedback & seeking opportunities for improvement. Given the supportive nature of our Fin Ops team, a team-first mentality and the ability to work seamlessly with others is essential. In this fast-paced role, you will be expected to uphold the highest standards of quality while navigating multiple priorities in a dynamic environment. What You'll Do:

Manage complete Sales Force Quote to Cash cycle Identify and resolve Q2C technical issues Provide guidance on complex deal structures Quote Creation and Completion Account Renewals Contract Buyout Quotes. Opportunity Stage Amendments. Package Upgrade/Downgrade Account Audits Account Mergers Constantly liaising with other departments to resolve cases What We're Looking For:

Graduate in Business Management disciplines, preferably Finance or Accounts Strong Business Communication Skills in English 2+ years of professional work experience. Proficient experience with Microsoft Excel and Word. Knowledge and experience of CRM systems, preferably Salesforce. Prefer experience working with ERP systems. Very organized, meticulous, and detailed in entering information. Excellent analytical and problem-solving capabilities with special attention to accuracy and detail. Self-starter with a proven ability to take ownership of job responsibilities and ensure successful completion of all projects and requests. Ability to effectively prioritize and multi-task in high-volume workload situations. Creating a diverse and inclusive workplace is one of Motive's core values. We are an equal opportunity employer and welcome people of different backgrounds, experiences, abilities and perspectives. Please review our Candidate Privacy Noticehere . The applicant must be authorized to receive and access those commodities and technologies controlled under U.S. Export Administration Regulations. It is Motive's policy to require that employees be authorized to receive access to Motive products and technology. Create a Job Alert Interested in building your career at Motive? Get future opportunities sent straight to your email. Apply for this job

* indicates a required field First Name * Last Name * Email * Phone * Location (City) Resume/CV * Enter manually Accepted file types: pdf, doc, docx, txt, rtf Enter manually Accepted file types: pdf, doc, docx, txt, rtf LinkedIn Profile Github URL Other Website Date of Birth * MM/DD/YYY (as listed on your CNIC) What tangible factors are most important to you when considering a job opportunity? * Work-life Balance Remote Work Leadership Compensation PTO Culture Company Outlook Select your top 3. What about Motive makes it an appealing place to work? * Pronouns Select. Let Motive know what pronouns you use so we can address you correctly. How did you hear about this opportunity? * Select. Preferred First Name * Enter the first name you commonly use. This could be your legal first name, a middle name, or a previously established professional name. Do not use special characters or spaces. This name will appear as your display name and in your email address. CNIC Number * Please use the following format to enter your CNIC number (XXX-XXX-X) Are you a former Motive Employee? * Select. Are you comfortable with a 6:00 PM – 3:00 AM PKST work schedule? * Select. Global Diversity Survey

We invite applicants to share their demographic background. If you choose to complete this survey, your responses may be used to identify areas of improvement in our hiring process. How would you describe your gender identity? (mark all that apply) Select. Do you have a disability or chronic condition (physical, visual, auditory, cognitive, mental, emotional, or other) that substantially limits one or more of your major life activities, including mobility, communication and learning? Select.

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