13 Executive Assistant jobs in Karachi

We are seeking an exceptional Executive Assistant to the CEO — a proactive and resourceful professional who can manage not only executive coordination but also special projects, research, and strategic initiatives across multiple business units.

This role is ideal for someone who thrives in a fast-paced, creative environment and wants exposure to leadership operations, business strategy, and cross-functional execution. You'll work closely with the CEO on everything from daily priorities to long-term projects across coffee, F&B, and new ventures.

Key Responsibilities

• Support the CEO in planning, coordination, and execution of organizational priorities and projects.
• Conduct research and analysis on markets, suppliers, trends, and new business opportunities.
• Prepare reports, presentations, and strategic briefs for internal and external meetings.
• Track project timelines, deliverables, and follow-ups across departments.
• Assist in developing and improving business systems, documentation, and workflows.
• Manage executive scheduling, communication, and confidential correspondence.
• Liaise with partners, vendors, and internal teams to ensure alignment on key initiatives.
• Draft summaries, proposals, and concept notes for new ventures or partnerships.

Required Skills & Qualifications

• Bachelor's or Master's degree in Business, Management, Economics, or related field.
• 4–8 years of experience in an executive support, research, or operations role.
• Strong analytical and research abilities; able to turn insights into structured outputs.
• Excellent written and verbal communication skills.
• High proficiency in MS Office / Google Workspace, with strong PowerPoint and Excel skills.
• Experience with project management tools (e.g., Notion, Asana, Trello) is a plus.
• Exceptional organization, discretion, and attention to detail.
• Ability to work independently, manage multiple priorities, and deliver under pressure.

Why Join Us

Join a fast-growing, creative organization that values initiative, learning, and excellence. This is a unique opportunity to work directly with the CEO, gain visibility into strategic decisions, and contribute meaningfully to the growth of a dynamic F&B and coffee brand ecosystem.

Job Type: Full-time

Pay: Rs100, Rs150,000.00 per month

Work Location: In person

We are seeking a Executive Assistant / Coordinator to work directly with senior leadership on a wide range of organizational and administrative initiatives. This role is ideal for a proactive and detail-oriented individual who can manage multiple priorities, ensure smooth day-to-day operations, and provide professional support to executives.

Shift: (03:00 PM - 12:00 AM)

Key Responsibilities:

• Provide day-to-day administrative and project support to senior management.
• Assist in preparing reports, presentations, and project documentation.
• Follow up on action items, deadlines, and deliverables across multiple projects.
• Coordinate with cross-functional and international teams.
• Manage scheduling, communication, and project tracking.

Requirements:

• Bachelor's degree in Business Administration or a related field.
• At least 2 years of experience in a similar role.
• Excellent organizational and time-management skills.
• Strong command of MS Office suite (Word, Excel, PowerPoint, Outlook).
• Exceptional written and verbal communication skills.
• Ability to multitask, prioritize, and work under pressure.

Benefits:

• Pick & Drop Facility (Subsidized)
• Market Competitive Salary
• Medical IPD Facility
• Life Insurance
• Performance Bonuses and Rewards
• Inhouse Gym
• Meal (Subsidized)

Job Type: Full-time

Work Location: In person

Key Responsibilities

· Manage daily schedules, appointments, and meetings for the executive.

· Coordinate travel arrangements (flights, hotels, transportation, visas).

· Prepare, review, and organize correspondence, reports, and presentations.

· Handle confidential documents and information with discretion.

· Act as a liaison between the executive and internal/external stakeholders.

· Attend meetings, Note (MoM), and follow up on action items.

· Monitor emails and phone calls, ensuring timely responses.

· Maintain filing systems (digital and physical) for easy document retrieval.

· Support the executive in decision-making by conducting research and preparing briefs.

· Assist with event planning, conferences, and team coordination.

Job Type: Full-time

Pay: Rs110, Rs120,000.00 per month

Work Location: In person

Assurety Consulting is seeking a highly organized and proactive Executive Assistant to support our CEO. The ideal candidate will be skilled in managing executive-level priorities, ensuring seamless operations, and enabling the CEO to focus on strategic initiatives.

Location: Sharah-e-Faisal, Karachi

Work Mode: Hybrid

Key Responsibilities:

• Manage and coordinate the CEO's calendar, meetings, and appointments.
• Prepare, review, and edit presentations (PowerPoint) and documents (Word).
• Draft, proofread, and manage executive correspondence and reports.
• Handle confidential information with professionalism and discretion.
• Serve as a key point of contact between the CEO and internal/external stakeholders.
• Anticipate the CEO's needs and provide proactive administrative support.

Requirements:

• Bachelor's degree preferred.
• Minimum 2 years of relevant experience as an Executive Assistant or in a similar role.
• Familiarity with Jira or any other similar project management tools
• Strong proficiency in MS PowerPoint and Word.
• Excellent organizational, communication, and time management skills.
• Ability to handle multiple tasks, prioritize effectively, and work under pressure.
• High level of professionalism, discretion, and confidentiality.

Drive executive excellence. Shape your career with Assurety Consulting

Job Type: Full-time

Work Location: In person

Date posted: 29 August 2025

Pay: Rs80, Rs100,000.00 per month

Job description:

• Calendar & Time Management – Oversee and prioritize the CEO's complex calendar across time zones, resolving conflicts and ensuring alignment with business priorities.
• Communication & Representation – Draft professional communications, adapt to the CEO's tone, and represent the CEO with discretion and credibility in all interactions.
• Stakeholder & Relationship Management – Build strong working relationships with board members, investors, and senior leaders while diplomatically managing their expectations.
• Project & Event Management – Lead the planning and execution of board meetings, leadership retreats, and investor visits, ensuring seamless logistics and CEO readiness.
• Problem-Solving & Anticipation – Proactively identify risks or bottlenecks, resolve issues before escalation, and anticipate the CEO's needs to keep operations running smoothly.
• Tech-Savviness & Tools – Leverage productivity, scheduling, and collaboration tools to streamline workflows, manage travel/expenses, and improve executive efficiency.

Job Timing : 4:00 pm till 12:00 am

Job Type: Full-time

Work Location: In person

Job Type: Full-time

Pay: Rs80, Rs100,000.00 per month

Work Location: In person

We are hiring a proactive and detail-oriented Executive Assistant (Female) to support our Business Director as a Hybrid role. This is a unique opportunity to grow in business operations, strategy, and executive leadership support within a global IT company.

Responsibilities

• Provide executive support to the Business Director: calendar, travel, meetings, follow-ups.
• Attend meetings, take minutes, track action items, and ensure timely task completion.
• Coordinate with departments to track deliverables and KPIs.
• Prepare presentations, reports, do project management and formal business documentation.
• Support internal communications between Director and team members.
• Participate in strategy discussions and assist with business planning and reporting.

Requirements

• 6 months to 1 year of experience in executive support or operations.
• Bachelor's degree in IT related field, computer science, network engineering, cybersecurity or artificial intelligence.
• Fresh Graduates of IT field are encouraged to apply for this position.
• Fluent in English (Arabic is a plus).
• Proficient in Microsoft Office, Google Workspace, and tools like Trello or Notion.
• Strong organizational, communication, and multitasking skills.
• Willing to travel occasionally (International) - must be open for travelling, as it is mandatory

Growth Opportunities

• Occasional global travel for meetings, workshops, and business events.
• Work closely with international teams and gain hands-on experience in global operations.
• Training and professional growth.

Job Type: Full-time

Application Question(s):

• What is your current salary package?
• What is your expected Salary Package?
• Have you worked with IT tools or platforms such as Trello, Notion, CRM systems, or analytics dashboards?
• Are you willing to travel occasionally, local or international?
• Have you ever worked with a IT Company before? and for how long?
• What is your notice time period?

Education:

• Bachelor's (Required)

Work Location: In person

Job Description

Position: Executive Assistant / Secretary to the Executive Director Department: Executive Office Reports To: Executive Director

Role Summary

The Executive Assistant / Secretary will provide high-level administrative, organisational, and logistical support to the Executive Director of Sang. This role is pivotal in ensuring smooth day-to-day operations of the Executive Office, maintaining effective communication with internal teams and external stakeholders, and safeguarding the Director's time and priorities. The position requires discretion, efficiency, and the ability to handle sensitive information with the highest degree of professionalism.

Key Responsibilities

• Administrative Support
• Manage the Executive Director's calendar, appointments, and scheduling.
• Draft, proofread, and format correspondence, reports, presentations, and official documents.
• Maintain records, files, and archives of the Executive Office.
• Communication & Coordination
• Serve as the first point of contact for the Executive Director's office—screening calls, emails, and visitors.
• Liaise with department heads, staff, board members, and external partners.
• Draft meeting agendas, take minutes, and track follow-up actions.
• Operational Support
• Coordinate travel arrangements, visas, itineraries, and expense reports.
• Assist in the planning and execution of board meetings, events, and special projects.
• Ensure the Director is fully briefed and prepared for all meetings and engagements.
• Confidentiality & Professionalism
• Handle sensitive and confidential information with absolute discretion.
• Maintain a high standard of professional etiquette in all communications.

Qualifications & Skills

• Bachelor's degree in Business Administration, Social Sciences, Arts Management, or related field (Master's degree preferred).
• 3–5 years of experience as an Executive Assistant, Secretary, or similar role supporting senior leadership.
• Excellent written and verbal communication skills in English (Urdu proficiency a plus).
• Strong organisational skills with the ability to multitask and prioritise.
• Proficient in MS Office Suite, Google Workspace, and digital communication tools.
• Strong interpersonal skills and the ability to work collaboratively across diverse teams.
• High degree of discretion, reliability, and professionalism.

Attributes

• Calm under pressure, adaptable, and solution-oriented.
• Detail-oriented with a proactive approach to problem-solving.
• Deep interest in the arts, culture, or non-profit sector preferred.

Job Type: Full-time

Work Location: In person

Job Title: Personal/Administrative Assistant

We are seeking a presentable, intelligent, and proactive individual to support a range of administrative, research, coordination, and occasional fieldwork tasks. This is a dynamic and varied role, ideal for someone who is organised, resourceful, and tech-savvy, with strong communication skills and a background in Science, Mathematics, or Business-related disciplines.

Key Responsibilities

• Perform basic book-keeping and maintain documentation
• Draft letters, emails, and concise reports
• Create presentations and conduct basic online/offline research
• Organise digital and physical files and manage internal records
• Schedule meetings, set reminders, and maintain calendars
• Manage travel and appointment bookings
• Visit government or private offices to submit or follow up on documents
• Conduct market research, including visiting projects
• Oversee minor maintenance or renovation projects

Requirements

• Proficient in English (spoken and written)
• Strong command of MS Excel, Word, and PowerPoint
• Highly organised, trustworthy, and able to multitask efficiently
• Age: 25–45 years

Apply at

Location: Karachi

Job Type: Full-time

Pay: Rs60, Rs80,000.00 per month

Work Location: In person

We are seeking a highly proactive and detail-oriented Executive Support Assistant to provide dedicated remote support to our CEO. This role is pivotal in streamlining the CEO's workflow, allowing them to focus on high-level strategic goals. The ideal candidate is not just an organizer, but a strategic partner who can anticipate needs, clarify ambiguous tasks, and effectively remove administrative burdens. If you are a resourceful problem-solver with excellent communication skills, we encourage you to apply.

What We're Looking For (Requirements):

• Exceptional English Skills: Fluent and professional command of English, both written and spoken, is non-negotiable.
• Proven Experience: Previous experience in an executive support, personal assistant, or similar role is required. Experience supporting C-level executives is a significant plus.
• Proactive Mindset: You don't wait to be told what to do. You are a natural problem-solver who anticipates needs and takes initiative.
• Resourcefulness: Strong internet research skills and the ability to find information quickly and accurately.
• Discretion & Trustworthiness: Ability to handle sensitive and confidential information with the utmost integrity.

• Tech Savvy: Proficiency with standard office tools (e.g., Google Workspace, Microsoft Office, calendar management apps) and the ability to learn new software quickly.

• Personal Attributes:

• Highly organized and impeccable attention to detail.
• Ability to work autonomously in a remote setting.
• Patient and perceptive, with the ability to understand nuanced requests.
• Calm under pressure and adaptable to changing priorities.

Job Type: Full-time