40 Executive Assistant jobs in Islamabad

Location: Remote but preference will be given to hybrid/onsite. Job Type: Full-Time, Reporting to: CEO Timings : 4pm -1am (Remote) and 2pm - 11pm (onsite) Office : Plaza ONE, Gate 1, DHA Phase 2 Islamabad.

We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide comprehensive support to our executive leadership. The ideal candidate will be experienced in calendar and stakeholder management, adept at project coordination, and capable of handling sensitive and high-level administrative tasks with discretion. If you thrive in a fast-paced environment and excel at managing competing priorities, we’d love to hear from you.

Calendar Management: Efficiently manage complex calendars, including scheduling meetings across multiple time zones, coordinating appointments, and ensuring optimal time allocation.

Meeting Coordination: Schedule, prepare for, and follow up on meetings, including sending agendas, taking high-quality minutes, tracking action items, and ensuring deadlines are met.

Project Coordination: Assist in planning and tracking strategic projects and initiatives; follow up with internal and external stakeholders to ensure progress and alignment.

Stakeholder Management: Serve as a key liaison between executives and internal/external stakeholders. Maintain strong professional relationships and ensure smooth communication.

Administrative Support: Prepare presentations, reports, and communication on behalf of the executive. Maintain confidential files and records with the utmost professionalism.

Travel & Logistics: Arrange domestic and international travel, including flights, accommodation, ground transport, and itineraries.

Task & Time Management: Prioritize and manage multiple tasks independently while maintaining attention to detail and meeting deadlines.

3+ years of proven experience as an Executive Assistant or in a similar administrative role.

Exceptional organizational and time-management skills.

Strong written and verbal communication skills.

Highly detail-oriented with excellent follow-through.

Ability to manage sensitive information with integrity and discretion.

Strong problem-solving and decision-making abilities.

Comfortable in a fast-paced, high-responsibility environment.

Calendar & Scheduling: Google Calendar, Microsoft Outlook

Project Management: Asana, Trello, ClickUp, or Monday.com

Communication: Slack, Microsoft Teams, Zoom

Document & File Management: Google Workspace (Docs, Sheets, Drive), Microsoft Office Suite

Note-taking & Minutes: Notion, Evernote, Otter.ai

Others: DocuSign, Adobe Acrobat, Dropbox

Work with Us

We’re a group of whip-smart, talented believers who move quickly yet thoughtfully. We’re exuberant about our work and the obscure personal interests we pursue.

This isn't your average corporate job. You'll have loads of autonomy within a culture of feedback and collaboration. We leave our egos at the door and help one another thrive.

Our customers and employees are top-caliber folks with lofty visions and influence. We’re privately owned, so we call the shots. We’re an all-star team. We’re very ambitious, but that drive never compromises our loyalty to our students and one another.

VASL will always be a delightful place to work.

Minimum Qualifications:

Masters or Bachelors from a Reputable Institution.

As a Trainee, you will embark on a comprehensive training program designed to equip you with the skills and knowledge necessary for success in the customer service and virtual assistant industry in the US.

PLEASE NOTE:

The training period is unpaid and will last for about a month, after which you will be expected to start with a client based in the US. At that point, your position will change to Executive Assistant, and you will start to receive the salary as advertised. This is a 100% remote position, so only apply if you have a working PC and a good internet connection with a backup.

Responsibilities:

1. Engage actively in our structured training program to develop a solid understanding of the industry and the specific duties related to your role.
2. Undertake assigned tasks and projects under the guidance of experienced team members.
3. Demonstrate a proactive approach to learning and applying new concepts.
4. Work closely with team members to contribute to the achievement of team goals.
5. Participate in team meetings, providing insights and ideas for continuous improvement.
6. Take advantage of opportunities for ongoing learning and skill development.
7. Seek feedback and incorporate it to enhance performance and professional growth.

What We Offer:

1. Comprehensive training program tailored to your role.
2. Mentorship from experienced professionals in the field.
3. Opportunities for career advancement based on performance.
4. Competitive compensation and benefits package.

How to Apply: If you are enthusiastic about launching your career with a forward-thinking company and possess the qualities we are looking for, please submit your resume and a cover letter explaining why you are interested in the position.

1. Excellent spoken English skills and fluency.
2. Strong willingness to learn and a proactive attitude.
3. Excellent communication and interpersonal skills.
4. Ability to work collaboratively in a team-oriented environment.
5. Basic understanding of industry concepts and trends is a plus.

Overview

Are you a well-educated professional with a passion for effective communication and organizational excellence? We are looking for a dynamic and dedicated individual to join our team as an Executive Assistant to the CEO.

• Facilitate communication between the CEO and staff, vendors, and other stakeholders
• Assist in scheduling meetings, preparing reports, and managing correspondence
• Coordinate and manage various administrative tasks and projects
• Ensure smooth and efficient day-to-day operations of the executive office
• Maintain confidentiality and handle sensitive information with discretion

• Excellent communication skills, both written and verbal
• Strong organizational and multitasking abilities
• Proficiency in Microsoft Office Suite and other relevant software
• Previous experience in a similar role is a plus

* Responsible to seek growth for Solar business through corporate sales.
* Achieving aggressive sales targets.
* Selling company's products to Government organizations, Banks, Hospitals, and NGOs.
* Generating sales leads of prospective corporate customers.
* Making competitive quotations on customers' demand.
* Making sales policies for corporate sales.
* Visiting key accounts and potential customers.

• Candidate must have 02-05 years experience in sales and business development of Solar solutions/products.

Location: Lahore, Pakistan

Overview:
- The primary responsibility of the Executive Assistant is to provide support and assist the Director of Security and External Affairs in frequent coordination within PRIDE/IRC, government officials, partners, and other stakeholders. This job also includes the responsibility of regular media scanning and analysis.
- Be the Office Manager of the Security and External Affairs Cell and undertake all routine functions of an office.
- Draft correspondence for issues relating to her/his sphere of duties on behalf of the DS&EA.
- Arrange appointments for the DS&EA and set up schedules for official visiting delegations/visits.
- Work on assignments/projects delegated by the DS&EA as needed, including preparing meeting minutes.
- Coordinate arrangements during trainings for logistics, accommodation, meetings, workshops, and visiting consultants.
- Arrange reception and protocols for expatriates as required.
- Support the DS&EA with District, Provincial, and State Government on all matters of external affairs.
- Participate in professional training and development activities as needed or requested.
- Foster a positive, productive, and professional work environment and relationships amongst staff; facilitate productive working relationships between the central office and the field office.
- Remain flexible and respond to any tasks and assignments deemed necessary by the S&EA Cell.
- Travel to site areas to support the DS&EA.

Required Qualifications and Experience:
- University degree with at least 3-5 years of relevant experience (media and office management).
- Strong administrative, communication, organizational, and planning skills.
- Excellent computer skills in word processing and other MS Office software.
- Good interpersonal skills.
- Ability to take initiative.

Information Technology and Services - Islamabad, Pakistan