53 Administration jobs in Islamabad

Responsible for overall maintenance of the bureau. To manage the general admin responsibilities covering both bureau-related functions and employee-related functions across the bureau. To manage and lead the Admin Team and ensure that all assigned functions to each team member are properly performed and executed. To provide administrative support to all the departments and employees in the organization in terms of admin resources availability. To analyze the attendance and regularity of the staff of the bureau. To coordinate with Head Office in connection with HR issues at Bureaus. To keep and maintain a record of all employees at Bureaus. To handle staff grievances at Bureaus and report such cases to the Head office. To ensure timely processing of perks pledged to employees in their contracts and also making sure they are delivered in time. To make hotel and travel bookings.

Masters degree from HEC recognized institute; 03-04 Years relevant experience; Excellent Communication Skills;

Muslim Youth University (MY University), Pakistan

• The Director Administration shall be responsible for all matters connected with administration and maintenance of the following:
• Transport
• Horticulture
• Protocol Office
• Telephone Exchange
• Hostels and Accommodation
• Printing Press
• Buildings and Roads
• Heating, Ventilation and Air-conditioning System (HVAC)
• Maintenance Support Workshop
• Maintenance Store
• Main Office, Central Registry Section
• To process the cases of hiring of accommodation and payment of rent etc in respect of University officers, staff
• TA/DA claim of officers and staff of University, Perform such other duties as may be assigned

Operational Management : Ability to oversee the day-to-day operations of the university, including facilities management, campus security, and administrative services.
Project Management : Proficiency in planning, executing, and closing projects within budget and on time.
Organizational Skills : Strong organizational skills to manage multiple tasks and priorities efficiently.
Integrity : High ethical standards and integrity in handling administrative responsibilities.
Adaptability : Flexibility to adapt to changing circumstances and environments.
Problem-Solving : Strong problem-solving skills to address and resolve administrative issues effectively.
Customer Service : Commitment to providing excellent service to students, faculty, staff, and other stakeholders.
Team Management : Ability to manage, train, and develop administrative teams.
Decision-Making : Skills in making informed decisions that align with the university's goals and objectives.
Conflict Resolution : Ability to handle conflicts and grievances effectively and diplomatically.
Interpersonal Communication : Excellent interpersonal skills to interact effectively with faculty, staff, students, and external stakeholders.

Assist Head Administration in managing the administrative team including operational/maintenance personnel and security staff.

Providing assistance to the Head for smooth operations.

Knowledge of dealing with office administrative matters, including general purchases, company assets maintenance, pool cars management, and daily routine tasks/security issues.

Dealing with government departments such as police, labor department, etc.

Manage security issues and team closely with full responsibility.

To keep updated records of diesel, generator running, and bring diesel for the genset.

To verify fuel consumption reports on a monthly basis.

Check and monitor janitorial staff, conducting rounds in the factory from time to time for cleaning and worker discipline.

To visit the overall factory periodically to check electrical appliances/equipment regarding faults or cleaning issues and resolve them with maintenance staff.

To maintain service and repair all company vehicles in coordination with drivers in charge.

To maintain the company assets list and ensure upkeep maintenance/repair of all.

To supervise and look after carpentry and civil works after approving the projects.

To attend to workers' complaints regarding transportation and resolve them within policy.

Skills Required: Strong personality needed, with good interpersonal skills. Must have experience in a similar role in a factory. Ability to manage and motivate team members. Effective report writing and communication skills required. Proactive and presentable personality. Punctuality and regularity are necessary.

Outsourcing/Offshoring - Islamabad, Pakistan

Manage office leasing, legal and regulatory affairs.

Ensure timely registration and renewal of the company principals' registration.

Monitor building maintenance, cleanliness, and security requirements.

Ensure and monitor proper policy and procedure compliance at all offices/branches.

Forecast and arrange for future infrastructural needs, space, and safety requirements of the company.

Supervise petty cash usage for branches nationwide.

Maintain a strong check on fueling, attendance, leaves, insurance, travel, and EOBI records.

Supervise fleet management for optimal and cost-effective utilization of available resources.

Submit monthly reports and indicate areas for improvement to the management.

Lead the country-wide admin team for providing company-wide administrative support to all the departments & divisions.

Excellent administration skills.

Ability to multitask.

Ability to manage teams nationwide.

Effective communication skills.

Excellent negotiation skills.

Location: Telecommunications - Islamabad, Pakistan.

As Assistant for Human Resource & Administration, this position is focused on providing support and assistance in administration tasks and managing Human Resource activities. This role would suit a highly organized candidate, with experience and a passion for Human Resources / HR, and one that can deal with confidential employee personnel records.

The ideal candidate will have strong verbal and written communication skills, excellent time management and administrative experience, ideally within Human Resources / HR and will have strong systems and MS Office skills.

Key Responsibilities include:

• Recruitment
• Posts all job vacancies on the Human Resources Website.
• Arranges for advertising of vacancies as required using appropriate print and web media.
• Sets up and maintains competition files for all postings including creating the posting number, creating the file, placing all resumes into the correct competition.
• Tracks open competition files to ensure they are complete for documentation and removing pertinent documents for placement into the employee file. Closes and stores the competition files.
• Payroll
• Keeping leaves record of Head office & Stores staff as per company policy.
• Maintaining employee attendance sheet for payroll processing.
• Coordination with store Managers and finance department for monthly Payroll processing.
• Keeping the confidentiality of employees payroll information.
• Personal files
• Maintain complete & updated record of all employee personal files.
• Maintain tracking sheet for employees turnover.
• Admin Tasks
• Maintain office supplies stock record.
• Maintain office stationary and fixed assets record.
• Coordination with finance department for office supplies procurement.
• Any other task assigned by immediate boss.
• Secretary to CEO
• Drafting mails, letters, minutes of meeting and keeping record of them.
• Keeping record for CEO schedule meetings and files.
• Any other task assigned by CEO.

Required Skills

• Excellent written and verbal communication skills.
• Highly computer literate including proficiency in Microsoft Word, Excel, PowerPoint, and typing skills.
• Previous administration experience in a similar role.

Qualification

Master in Business Administration (HR/Finance) / M.Com / Equivalent to Master.