9 Quality Operations Management jobs in Pakistan
Quality Management Specialist IT - REMOTE
Posted 13 days ago
Job Viewed
Job Description
AutoScale Ventures is seeking talented system administrators to join our team of 30+ people distributed in the USA, Pakistan, and the Philippines.
Since 2009, AutoScale Ventures has operated a collection of Internet businesses, with current businesses related to proxy services, vehicle data, and remote work. Let's leverage your talent and our infrastructure to build scalable and automated web businesses!
Core Hours & Benefits:
- Location: Pakistan
- Core Hours: Monday - Friday, 9:00am - 5:00pm Seattle Time
- Base Pay: $3 USD/hour
- Benefits: HealthCare Coverage, Leave Days & Vacation Time, Paid Holidays
This role involves:
- Manage assigned tasks ensuring data meet the standard quality report.
- Review pertinent data and build detailed reports for upper management.
- Formulate techniques for quality data collection to ensure adequacy, accuracy and legitimacy of data.
- Analyze and interpret large amounts of data.
- Coordinates the production of data by the assigned department and by other data developers.
- Fields data-related questions and assists with client-support requests.
- Organize documentation for recurring business processes.
- Conduct in-depth web research on various topics.
- Support and collaborate with various development tasks.
Required experience:
- At least 1-2 years experience
- Strong organizational skills
- High-level verbal and written communication collaboration skills.
- Detail oriented with an eye for perfection
- Savvy with computers + familiar with modern, high-tech databases and IT systems.
- Excellent understanding of data administration and management functions (collection, analysis, distribution etc.)
- Proficient at digesting, understanding, and analyzing large amounts of data and ability to translate complex problems clearly.
- Proficient in working with various database management systems. The ability to clean and validate data to ensure accuracy and consistency.
- Consistently + independently productive with minimum supervision
- Passionate about self development and continuous improvement
Resource Requirement:
- Stable internet connection (with a potential backup connection available)
- Available 100% exclusively (no other commitments)
This unique and challenging role will require someone who can jump in independently on new projects and communicate clearly with our distributed team! If this has piqued your curiosity, please apply through our career page link here:
Important Note: Only those who are shortlisted will be contacted. We look forward to meeting the right person for this role!
#J-18808-LjbffrISO 9001 Quality Management Officer
Posted 19 days ago
Job Viewed
Job Description
Key Responsibilities:
- Development of the organizational quality management system as per ISO 9001 requirements.
- Review and update quality policies, procedures, and documentation in alignment with ISO 9001 standards.
- Lead the implementation and maintenance of the ISO 9001 Quality Management System.
- Oversee the design and execution of quality control processes, ensuring operations/service consistency and adherence to established quality benchmarks.
- Develop and monitor key performance indicators (KPIs) related to quality and report findings to management.
- Drive a culture of continuous improvement within the organization, identifying opportunities for process enhancements and efficiency gains.
- Propose and implement improvements based on data analysis and trends.
- Plan and conduct regular internal audits to assess compliance with ISO 9001 standards.
- Collaborate with department heads to address and rectify non-conformities identified during audits.
- Work with relevant departments to update and revise documents as needed.
- Coordinate external audits by certification bodies and regulatory agencies.
- Ensure the organization's readiness for external assessments and certifications.
Qualification and Experience:
- 2+ years of proven experience in quality management or a related role.
- Bachelor's degree in quality management, Business Administration, or a related field.
- Certification in Quality Management (e.g., Certified Quality Manager, ISO 9001 Lead Auditor) is highly desirable.
- Proven experience in implementing and maintaining ISO 9001 Quality Management Systems.
- Strong understanding of quality principles, processes, and methodologies.
- Excellent communication and interpersonal skills.
- Detail-oriented with strong analytical and problem-solving abilities.
- Ability to work collaboratively and influence cross-functional teams.
Work mode: Work from Office.
Shift Time: 12pm-9pm (UK Time 8am to 5pm)
Location: Bahria Town Ph 7 Office.
Salary: Market Competitive.
Job Rewards and BenefitsHealth Insurance, Incentive Bonus, Leaves
#J-18808-LjbffrISO 9001 Quality Management Officer
Posted 25 days ago
Job Viewed
Job Description
Key Responsibilities: Development of the organizational quality management system as per ISO 9001 requirements. Review and update quality policies, procedures, and documentation in alignment with ISO 9001 standards. Lead the implementation and maintenance of the ISO 9001 Quality Management System. Oversee the design and execution of quality control processes, ensuring operations/service consistency and adherence to established quality benchmarks. Develop and monitor key performance indicators (KPIs) related to quality and report findings to management. Drive a culture of continuous improvement within the organization, identifying opportunities for process enhancements and efficiency gains. Propose and implement improvements based on data analysis and trends. Plan and conduct regular internal audits to assess compliance with ISO 9001 standards. Collaborate with department heads to address and rectify non-conformities identified during audits. Work with relevant departments to update and revise documents as needed. Coordinate external audits by certification bodies and regulatory agencies. Ensure the organization's readiness for external assessments and certifications. Job Specification
Qualification and Experience: 2+ years of proven experience in quality management or a related role. Bachelor's degree in quality management, Business Administration, or a related field. Certification in Quality Management (e.g., Certified Quality Manager, ISO 9001 Lead Auditor) is highly desirable. Proven experience in implementing and maintaining ISO 9001 Quality Management Systems. Strong understanding of quality principles, processes, and methodologies. Excellent communication and interpersonal skills. Detail-oriented with strong analytical and problem-solving abilities. Ability to work collaboratively and influence cross-functional teams. Work mode:
Work from Office. Shift Time:
12pm-9pm
(UK Time 8am to 5pm) Location:
Bahria Town Ph 7 Office. Salary:
Market Competitive. Job Rewards and Benefits
Health Insurance, Incentive Bonus, Leaves
#J-18808-Ljbffr
Team Leader / Digital Operations & Process Management
Posted 1 day ago
Job Viewed
Job Description
Key Responsibilities:
- Manage a team of 4 operators to ensure daily productivity targets are met.
- Monitor task execution, quality, and workflow compliance.
- Organize shifts and schedules to optimize resource allocation.
- Provide guidance, feedback, and training to team members.
- Maintain daily performance and progress reports.
- Coordinate with management to improve processes and resolve operational challenges.
We Offer:
- Base Salary: $250 USD/month.
- Performance Bonus: Up to $160 USD/month, based on achieving the full team KPI with a complete department in place.
- Training: Full training on all processes provided.
- Stability: Long-term, stable employment with opportunities for growth.
How to Apply:
Applications are accepted only through our official application form.
Fill out the form here:
Incomplete applications or applications sent via email/WhatsApp will not be considered.
Job Specification :Requirements:
- English proficiency (B1–B2, verbal and written).
- Previous experience in team supervision or coordination.
- Strong organizational and leadership skills.
- Proficiency in basic PC operations and Google Sheets/Excel.
- Stable internet connection.
Job Rewards and Benefits : Incentive Bonus,Leaves #J-18808-LjbffrOrder Management Specialist, Operations
Posted 13 days ago
Job Viewed
Job Description
Motive empowers the people who run physical operations with tools to make their work safer, more productive, and more profitable. For the first time ever, safety, operations and finance teams can manage their drivers, vehicles, equipment, and fleet related spend in a single system. Combined with industry leading AI, the Motive platform gives you complete visibility and control, and significantly reduces manual workloads by automating and simplifying tasks.
Motive serves more than 100,000 customers – from Fortune 500 enterprises to small businesses – across a wide range of industries, including transportation and logistics, construction, energy, field service, manufacturing, agriculture, food and beverage, retail, and the public sector.
As an Order Management Specialist, you will play a pivotal role in ensuring the seamless execution of our order management processes. You will leverage your expertise to support the operations department with critical tasks such as creating non-standard and complex quotes, generating order forms, completing sales orders, and overseeing the end-to-end processing of deals. We facilitate critical deals to ensure success by efficient coordination between departments. Your contributions will be key to driving operational efficiency and ensuring that our sales orders are processed accurately and on time.
To fit in perfectly; You should have a collaborative aptitude, an eagerness to learn, and a keen attention to detail. Thriving on feedback & seeking opportunities for improvement. Given the supportive nature of our Fin Ops team, a team-first mentality and the ability to work seamlessly with others is essential. In this fast-paced role, you will be expected to uphold the highest standards of quality while navigating multiple priorities in a dynamic environment.
What You'll Do:- Manage complete Sales Force Quote to Cash cycle
- Identify and resolve Q2C technical issues
- Provide guidance on complex deal structures
- Quote Creation and Completion
- Account Renewals
- Contract Buyout Quotes.
- Opportunity Stage Amendments.
- Package Upgrade/Downgrade
- Account Audits
- Account Mergers
- Constantly liaising with other departments to resolve cases
- Graduate in Business Management disciplines, preferably Finance or Accounts
- Strong Business Communication Skills in English
- 2+ years of professional work experience.
- Proficient experience with Microsoft Excel and Word.
- Knowledge and experience of CRM systems, preferably Salesforce.
- Prefer experience working with ERP systems.
- Very organized, meticulous, and detailed in entering information.
- Excellent analytical and problem-solving capabilities with special attention to accuracy and detail.
- Self-starter with a proven ability to take ownership of job responsibilities and ensure successful completion of all projects and requests.
- Ability to effectively prioritize and multi-task in high-volume workload situations.
Creating a diverse and inclusive workplace is one of Motive's core values. We are an equal opportunity employer and welcome people of different backgrounds, experiences, abilities and perspectives.
Please review our Candidate Privacy Noticehere .
The applicant must be authorized to receive and access those commodities and technologies controlled under U.S. Export Administration Regulations. It is Motive's policy to require that employees be authorized to receive access to Motive products and technology.
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#J-18808-LjbffrManager Administrative Operations and Facilities Management
Posted 13 days ago
Job Viewed
Job Description
Overview: We are seeking a proactive and presentable Manager for Facilities Management to join our team. The ideal candidate will be responsible for overseeing the daily administrative operations, ensuring a high standard of hospitality, and providing an excellent experience for employees as a service. This role requires expertise in building management system software, procurement, and the ability to manage interactions with C-level executives.
Key Responsibilities:
- Oversee the daily administrative operations of the facilities management team.
- Ensure the effective use of building management system software.
- Maintain high standards of hospitality to enhance the employee experience.
- Manage procurement processes to ensure cost-effective and timely acquisition of goods and services.
- Serve as a point of contact for C-level executives, ensuring their facilities-related needs are met efficiently.
- Proactively identify and address facility-related issues.
- Maintain a presentable and professional demeanor at all times.
- Foster a positive and productive work environment.
- Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
- Proven experience as administration Lead.
- Familiarity with financial and facilities management principles
- Proficient in MS Office.
- Strong negotiation and communication skills.
- Excellent organizational and multitasking abilities.
- Proficient in using relevant software and tools.
- Knowledge of applicable regulations and compliance standards.
Manager Administrative Operations and Facilities Management
Posted 25 days ago
Job Viewed
Job Description
Tkxel
is a leading softwaredevelopment company located in Reston, Virginia. We are committedto develop innovative software solutions for leading enterprisesin the world, helping them grow their businesses using latesttechnology solutions.
Job Description
Overview:
We are seeking a proactive and presentable Manager for Facilities Management to join our team. The ideal candidate will be responsible for overseeing the daily administrative operations, ensuring a high standard of hospitality, and providing an excellent experience for employees as a service. This role requires expertise in building management system software, procurement, and the ability to manage interactions with C-level executives.
Key Responsibilities:
Oversee the daily administrative operations of the facilities management team.
Ensure the effective use of building management system software.
Maintain high standards of hospitality to enhance the employee experience.
Manage procurement processes to ensure cost-effective and timely acquisition of goods and services.
Serve as a point of contact for C-level executives, ensuring their facilities-related needs are met efficiently.
Proactively identify and address facility-related issues.
Maintain a presentable and professional demeanor at all times.
Foster a positive and productive work environment.
Requirements
Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
Proven experience as administration Lead.
Familiarity with financial and facilities management principles
Proficient in MS Office.
Strong negotiation and communication skills.
Excellent organizational and multitasking abilities.
Proficient in using relevant software and tools.
Knowledge of applicable regulations and compliance standards.
#J-18808-Ljbffr
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Executive Operations Manager (CEO Inbox & Schedule Management | Agency Sales & Marketing Suppo[...]
Posted 1 day ago
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Job Description
Join to apply for the Executive Operations Manager (CEO Inbox & Schedule Management | Agency Sales & Marketing Support | Remote) role at Goodwork
Join to apply for the Executive Operations Manager (CEO Inbox & Schedule Management | Agency Sales & Marketing Support | Remote) role at Goodwork
Get AI-powered advice on this job and more exclusive features.
Goodwork is recruiting for an American-based digital marketing and SEO agency.
About the Company
We're a remote-first digital marketing agency based in Portland, Oregon. We do digital marketing and SEO differently. Our CEO saw bad practices at other agencies and started this company to fix that. Many clients tell us they've been scammed before – stuck in long contracts, getting poor service, or having to pay huge fees to get their websites back. We don't do any of that. Our mission: provide transparent, effective, and client-focused digital marketing solutions that drive real business growth while maintaining the highest ethical standards.
We specialize in SEO and Google Ads services, from strategy development to full implementation and ongoing optimization. We collaborate directly with clients as subject matter experts to create unique, valuable content. While other agencies rely on AI-generated content, we collaborate directly with clients as subject matter experts to create unique, valuable, human-generated content. This approach, adhering to best practices from Google's March 2024 spam update, has resulted in our clients consistently outperforming competitors.
Our clients are primarily medium-sized businesses across the United States, including local businesses with physical locations (e.g., medical practices, home services) and on-site service providers. We also serve SaaS companies and educational institutions.
We've partnered with notable brands like WebMD, Autodesk, and Oregon State University. Since 2021, we've doubled our revenue and consistently outranked competitors for key search terms, earning numerous positive Google reviews.
OUR COMPANY VALUES guide our team and shape our culture:
- Treat it as your own business
- Flexibility and support
- Continuous learning
We're a fully remote organization headquartered in Portland, Oregon. Our diverse team of 7 full-time employees and 12-15 contractors spans across the US (including military spouses), Canada, the Philippines and India.
Our culture is supportive, engaged, and focused on professional growth. We operate with a flat organizational structure, encouraging open communication and quick decision-making. We strive to create a balance where team members are challenged to grow but not overwhelmed, offering flexibility while ensuring high-quality work delivery. Our commitment to ethical marketing practices sets us apart in the industry and provides a unique environment for passionate digital marketers to thrive.
About the Role
We're looking for a remote Executive Operations Manager to be our CEO 's strategic right hand, helping an innovative entrepreneur scale more systematically and strategically. You'll provide the structure and clarity our CEO needs to maximize his impact while maintaining the creative vision that drives our growth.
In this role, you'll bridge our CEO 's big ideas and their successful execution. You'll manage executive logistics, support sales and marketing initiatives, and create systems needed for sustainable growth. This isn't just administrative work - you're building the operational backbone of a growing agency while enabling our CEO to focus on high-value strategic activities.
Our CEO is a natural innovator with incredible vision who thrives on launching new initiatives. Following Dan Martell's "Buy Back Your Time" methodology, you'll provide the systematic approach that transforms great ideas into scalable processes by shadowing him, creating SOPs for key workflows, and taking ownership of operational tasks. You'll ensure his ideas get proper follow-through, providing checkpoints and accountability to maximize implementation success.
OUR IDEAL CANDIDATE brings 3-5 years of experience in Executive Assistant , Operations Management , or Chief of Staff roles with proven SOP creation skills. You've ideally worked at a marketing agency or service business, so you understand agency operations and can hit the ground running with proposals and client communications. You're confident enough to challenge ideas and guide our CEO on effective practices, with excellent written communication for ghostwriting and client-facing materials. You're naturally organized, process-driven, and reliable - the perfect complement to an entrepreneurial leader who can build trust quickly and become an indispensable long-term partner.
Your performance will be measured by CEO confidence in delegating tasks without oversight, maintaining inbox zero, preventing schedule conflicts, response speed and reliability, and creating systematic processes that become essential to business operations.
In our flat organization, you'll work closely with teammates across all departments, as needed. This position reports directly to the CEO.
You’ll be doing things like:
- Executive Inbox Management: Managing and filtering Gmail and Slack communications; rerouting emails to appropriate team members (W9 requests to billing, client issues to Account Managers ); drafting responses in CEO's voice; managing follow-ups to prevent dropped communications
- Executive Scheduling & Professional Networking: Coordinating legacy client meetings; scheduling weekly coffee meetings with Portland-based clients; booking networking meetings via LinkedIn connections through existing clients; managing relationship touchpoints with personalized details (referencing anniversary trips, family updates)
- Process Documentation & SOP Creation: Shadowing CEO via live Zoom sessions to learn and document tasks; creating standard operating procedures for every business process; building library of 100+ SOPs over 12-18 months for seamless team replication
- Sales Pipeline & Proposal Management: Creating customized PandaDoc proposals within 30-40 minutes using Otter call transcripts; generating QuickBooks invoices with payment links; drafting personalized follow-ups referencing specific client goals; re-engaging leads after 4+ weeks; creating contracts and statements of work
- Marketing Research & Growth Support: Researching competitor content strategies and publishing frequency; sourcing specialized freelancers (podcast equipment, YouTube thumbnail designers, Portland studios with backdrops); coordinating Video Editor quality control; ghostwriting networking outreach for lead generation
- Personal Administrative Support: Travel research and planning; gift reminders and purchasing; restaurant reservations; personal relationship management; catch-all for future planning needs
Additional Growth Areas (as needed):
- Process Optimization: Workflow improvements, automation suggestions, EOS implementation support
- Finance Operations: Contractor payments via Zelle/Gusto; bi-weekly payroll processing
- HR & People Operations: New hire setup, onboarding/offboarding, tool access coordination
- Freelancer Coordination: Sourcing and managing specialized contractors for projects
Skills & Qualifications
- 3-5 years of prior experience in roles like Executive Assistant, Chief of Staff, Executive Operations Manager, Operations Associate, Growth Associate, or Marketing Associate
- Expert Gmail and Google Workspace management with inbox organization systems
- Executive calendar coordination and scheduling optimization
- SOP creation and process documentation for business scalability
- Sales support experience (proposals, contracts, invoicing in PandaDoc/QuickBooks)
- Professional ghostwriting for email communications
- Quick adoption of new business tools and platforms
- Exceptional written English with flawless grammar and professional tone
- Confident communication with ability to challenge ideas and manage up constructively
- Highly organized, methodical, and process-driven approach
- Reliable follow-through with ability to sustain CEO-initiated projects
- Strong attention to detail for visual presentation and client-facing materials
- Tech-savvy with smart AI tool usage for workflow efficiency
Bonus if you also have:
- Previous experience at a marketing agency, SEO company, or service business
- Familiarity with "Buy Back Your Time" methodology or EOS systems
- Advanced AI and automation skills for workflow optimization
- Strong visual design sense for presentations and communications
- Deeper sales and marketing experience with pipeline management
- Understanding of SEO, digital marketing, or agency operations
- Familiarity with our tools: Gmail, Google Workspace, Slack, PandaDoc, QuickBooks, WordPress, ChatGPT
- Working Hours: 7AM-4PM Pacific Time (ideal) or any 9-hour block between 5AM-4PM PT (with 1-hour break built-in)
- Full-time vs Part-time: Full-time (40 hours/week)
- Education: Undergraduate degree preferred, with comparable work experience
- Level: Intermediate (3-5 years of relevant work experience)
- Compensation: ~USD $1,099–$1,312 (PKR 310K–370K) , based on experience. Structured as a Consultant Agreement (independent contractor), meaning you'll be responsible for your own taxes, benefits, and insurance.
Benefits of working with us:
- Work directly with a forward-thinking international company
- Work from the comfort of your home
- Incredibly talented teammates
- ️ Work-life balance: 9 hours a day (with built-in break), 5 days a week
- Lots of learning & growth opportunities
- Deep exposure to digital marketing and agency operations
- High-impact role with direct CEO collaboration
- ️Opportunity to build systems that scale a growing business
- Long-term growth potential in an essential role
Not sure you meet all the requirements? Apply anyway! We value diverse experiences and hire for potential.
If you don't hear back within 4 weeks, assume you weren't selected, but Goodwork may still reach out about other remote roles.
Seniority level- Seniority level Mid-Senior level
- Employment type Full-time
- Job function Management and Manufacturing
- Industries Staffing and Recruiting
Referrals increase your chances of interviewing at Goodwork by 2x
Sign in to set job alerts for “Executive Operations Manager” roles.We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-LjbffrExecutive Operations Manager (CEO Inbox & Schedule Management | Agency Sales & Marketing Suppo[...]
Posted 1 day ago
Job Viewed
Job Description
Executive Operations Manager
(CEO Inbox & Schedule Management | Agency Sales & Marketing Support | Remote)
role at
Goodwork Join to apply for the
Executive Operations Manager
(CEO Inbox & Schedule Management | Agency Sales & Marketing Support | Remote)
role at
Goodwork Get AI-powered advice on this job and more exclusive features. Goodwork is recruiting for an American-based digital marketing and SEO agency. About the Company We're a remote-first digital marketing agency based in Portland, Oregon. We do digital marketing and SEO differently. Our
CEO
saw bad practices at other agencies and started this company to fix that. Many clients tell us they've been scammed before – stuck in long contracts, getting poor service, or having to pay huge fees to get their websites back. We don't do any of that. Our mission: provide transparent, effective, and client-focused digital marketing solutions that drive real business growth while maintaining the highest ethical standards. We specialize in SEO and Google Ads services, from strategy development to full implementation and ongoing optimization. We collaborate directly with clients as subject matter experts to create unique, valuable content. While other agencies rely on AI-generated content, we collaborate directly with clients as subject matter experts to create unique, valuable, human-generated content. This approach, adhering to best practices from Google's March 2024 spam update, has resulted in our clients consistently outperforming competitors. Our clients are primarily medium-sized businesses across the United States, including local businesses with physical locations (e.g., medical practices, home services) and on-site service providers. We also serve SaaS companies and educational institutions. We've partnered with notable brands like WebMD, Autodesk, and Oregon State University. Since 2021, we've doubled our revenue and consistently outranked competitors for key search terms, earning numerous positive Google reviews. OUR COMPANY VALUES
guide our team and shape our culture: Treat it as your own business Flexibility and support Continuous learning We're a fully remote organization headquartered in Portland, Oregon. Our diverse team of 7 full-time employees and 12-15 contractors spans across the US (including military spouses), Canada, the Philippines and India. Our culture is supportive, engaged, and focused on professional growth. We operate with a flat organizational structure, encouraging open communication and quick decision-making. We strive to create a balance where team members are challenged to grow but not overwhelmed, offering flexibility while ensuring high-quality work delivery. Our commitment to ethical marketing practices sets us apart in the industry and provides a unique environment for passionate digital marketers to thrive. About the Role We're looking for a
remote Executive Operations Manager
to be our
CEO 's strategic right hand, helping an innovative entrepreneur scale more systematically and strategically. You'll provide the structure and clarity our
CEO
needs to maximize his impact while maintaining the creative vision that drives our growth. In this role, you'll bridge our
CEO 's big ideas and their successful execution. You'll manage executive logistics, support sales and marketing initiatives, and create systems needed for sustainable growth. This isn't just administrative work - you're building the operational backbone of a growing agency while enabling our
CEO
to focus on high-value strategic activities. Our
CEO
is a natural innovator with incredible vision who thrives on launching new initiatives. Following Dan Martell's "Buy Back Your Time" methodology, you'll provide the systematic approach that transforms great ideas into scalable processes by shadowing him, creating SOPs for key workflows, and taking ownership of operational tasks. You'll ensure his ideas get proper follow-through, providing checkpoints and accountability to maximize implementation success. OUR IDEAL CANDIDATE
brings 3-5 years of experience in
Executive Assistant ,
Operations Management , or
Chief of Staff
roles with proven SOP creation skills. You've ideally worked at a marketing agency or service business, so you understand agency operations and can hit the ground running with proposals and client communications. You're confident enough to challenge ideas and guide our
CEO
on effective practices, with excellent written communication for ghostwriting and client-facing materials. You're naturally organized, process-driven, and reliable - the perfect complement to an entrepreneurial leader who can build trust quickly and become an indispensable long-term partner. Your performance will be measured by
CEO
confidence in delegating tasks without oversight, maintaining inbox zero, preventing schedule conflicts, response speed and reliability, and creating systematic processes that become essential to business operations. In our flat organization, you'll work closely with teammates across all departments, as needed. This position reports directly to the
CEO. You’ll be doing things like: Executive Inbox Management:
Managing and filtering Gmail and Slack communications; rerouting emails to appropriate team members (W9 requests to billing, client issues to
Account Managers ); drafting responses in
CEO's
voice; managing follow-ups to prevent dropped communications Executive Scheduling & Professional Networking:
Coordinating legacy client meetings; scheduling weekly coffee meetings with Portland-based clients; booking networking meetings via LinkedIn connections through existing clients; managing relationship touchpoints with personalized details (referencing anniversary trips, family updates) Process Documentation & SOP Creation:
Shadowing
CEO
via live Zoom sessions to learn and document tasks; creating standard operating procedures for every business process; building library of 100+ SOPs over 12-18 months for seamless team replication Sales Pipeline & Proposal Management:
Creating customized PandaDoc proposals within 30-40 minutes using Otter call transcripts; generating QuickBooks invoices with payment links; drafting personalized follow-ups referencing specific client goals; re-engaging leads after 4+ weeks; creating contracts and statements of work Marketing Research & Growth Support:
Researching competitor content strategies and publishing frequency; sourcing specialized freelancers (podcast equipment, YouTube thumbnail designers, Portland studios with backdrops); coordinating
Video Editor
quality control; ghostwriting networking outreach for lead generation Personal Administrative Support:
Travel research and planning; gift reminders and purchasing; restaurant reservations; personal relationship management; catch-all for future planning needs Additional Growth Areas (as needed): Process Optimization:
Workflow improvements, automation suggestions, EOS implementation support Finance Operations:
Contractor payments via Zelle/Gusto; bi-weekly payroll processing HR & People Operations:
New hire setup, onboarding/offboarding, tool access coordination Freelancer Coordination:
Sourcing and managing specialized contractors for projects Skills & Qualifications 3-5 years of prior experience in roles like
Executive Assistant, Chief of Staff, Executive Operations Manager, Operations Associate, Growth Associate,
or
Marketing Associate Expert Gmail and Google Workspace management with inbox organization systems Executive calendar coordination and scheduling optimization SOP creation and process documentation for business scalability Sales support experience (proposals, contracts, invoicing in PandaDoc/QuickBooks) Professional ghostwriting for email communications Quick adoption of new business tools and platforms Exceptional written English with flawless grammar and professional tone Confident communication with ability to challenge ideas and manage up constructively Highly organized, methodical, and process-driven approach Reliable follow-through with ability to sustain CEO-initiated projects Strong attention to detail for visual presentation and client-facing materials Tech-savvy with smart AI tool usage for workflow efficiency Bonus if you also have: Previous experience at a marketing agency, SEO company, or service business Familiarity with "Buy Back Your Time" methodology or EOS systems Advanced AI and automation skills for workflow optimization Strong visual design sense for presentations and communications Deeper sales and marketing experience with pipeline management Understanding of SEO, digital marketing, or agency operations Familiarity with our tools:
Gmail, Google Workspace, Slack, PandaDoc, QuickBooks, WordPress, ChatGPT Working Hours:
7AM-4PM Pacific Time (ideal) or any 9-hour block between 5AM-4PM PT (with 1-hour break built-in) Full-time vs Part-time:
Full-time (40 hours/week) Education:
Undergraduate degree preferred, with comparable work experience Level:
Intermediate (3-5 years of relevant work experience) Compensation:
~USD $1,099–$1,312 (PKR 310K–370K) , based on experience. Structured as a
Consultant Agreement
(independent contractor), meaning you'll be responsible for your own taxes, benefits, and insurance. Benefits of working with us: Work directly with a forward-thinking international company Work from the comfort of your home Incredibly talented teammates ️ Work-life balance: 9 hours a day (with built-in break), 5 days a week Lots of learning & growth opportunities Deep exposure to digital marketing and agency operations High-impact role with direct
CEO
collaboration ️Opportunity to build systems that scale a growing business Long-term growth potential in an essential role Not sure you meet all the requirements? Apply anyway! We value diverse experiences and hire for potential. If you don't hear back within 4 weeks, assume you weren't selected, but Goodwork may still reach out about other remote roles. Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Management and Manufacturing Industries Staffing and Recruiting Referrals increase your chances of interviewing at Goodwork by 2x Sign in to set job alerts for “Executive Operations Manager” roles.
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
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