182 Procurement Assistant jobs in Pakistan

The Procurement Assistant is responsible for supporting the procurement team by performing various tasks related to the procurement process. This includes preparing Internal Validation Requests, Purchase Orders, tracking deliveries, maintaining records, and communicating with vendors and internal stakeholders. The role requires attention to detail, strong organizational skills, and the ability to manage multiple tasks efficiently.

• Support the Sr. Procurement Officer in sourcing and selecting vendors.
• Prepare IRVs and issue purchase orders in accordance with organizational policies.
• Obtain quotes from suppliers and maintain records of each quotation.
• Present quotation records to the Procurement Committee during Bid Opening.
• Maintain and update vendor records and the Supplier Database with contact details.
• Communicate with suppliers to ensure timely delivery of goods and services.
• Assist in resolving issues related to order discrepancies, delays, and quality concerns.

• Monitor inventory levels with the coordination of the Base Supply Chain Officer and place orders to replenish stock as needed.
• Maintain accurate records of purchases, pricing, and other relevant data.
• Ensure all procurement documentation is properly filed and easily accessible.

• Assist the Sr. Procurement Officer in preparing reports on procurement activities, including spend analysis and supplier performance.
• Track and report on key metrics such as cost savings and lead times.

• Ensure all procurement activities comply with SIF policies and relevant regulations.
• Assist the Sr. Procurement Officer in managing procurement risks by conducting basic due diligence on suppliers.
• Work closely with other departments, such as finance and programs, to align procurement activities with SIF program needs.
• Provide administrative support, including scheduling BID meetings and handling correspondence.

Bachelor's degree or equivalent in Supply Chain Management or a relevant field from a recognized university.

Minimum of 2-3 years of relevant experience in NGO/INGO, with expertise in a similar role.

Fluency in English and Urdu.

• Proficiency in Word, Excel, and PowerPoint.
• Ability to work effectively under pressure, results-oriented, and proactive with multitasking skills.
• Strong interpersonal, negotiating, and analytical skills.
• Organizational skills with flexibility; discretion and respect for confidentiality.
• Team player motivated to work in remote and uncertain environments, adhering to SOPs.
• Respect and promote SIF values and mandates; report policy violations.
• Professional interaction with children, ensuring their safety and well-being.
• Awareness of child protection and safeguarding concepts.
• Excellent interpersonal and conflict-resolution skills.
• Strong analytical skills.
• Ability to establish and maintain effective working relationships across cultures.

Help HOD manage company purchase orders and delivery status.

Report to the Manager of Procurement.

All tasks given by HOD must be accomplished.

Must have strong communication skills in both written and verbal formats.

Well-versed in English for written and verbal communication.

Help HOD manage company purchase orders and delivery status.

Report to the Manager of Procurement.

All tasks given by HOD must be accomplished.

Must have strong communication skills in both written and verbal formats.

Well-versed in English for written and verbal communication.

Job Description:

XAD Technologies LLC is a leading technology company based in Islamabad, Pakistan. We are currently seeking an organized and detail-oriented Admin Assistant (Procurement) to join our team on a full-time, permanent basis.

As an Admin Assistant (Procurement), you will be responsible for providing administrative support to our procurement team. This will include coordinating with suppliers, maintaining inventory records, and assisting with the procurement process.

Key Responsibilities:

• Coordinate with suppliers to ensure timely delivery of goods and services
• Maintain accurate records of inventory and update procurement team on stock levels
• Assist with the procurement process, including preparing purchase orders and tracking deliveries
• Communicate with internal teams to gather information and update on procurement status
• Keep track of procurement expenses and assist with budget management
• Handle administrative tasks such as filing, data entry, and organizing documents
• Provide support to the procurement team as needed

Requirements:

• High school diploma or equivalent required, bachelor's degree preferred
• 2+ years of experience in an administrative or procurement role
• Strong organizational and time-management skills
• Excellent communication and interpersonal abilities
• Proficient in Microsoft Office and experience with procurement software preferred
• Knowledge of procurement procedures and regulations
• Ability to work independently and handle multiple tasks simultaneously
• Attention to detail and ability to maintain accurate records
• Familiarity with inventory management systems is a plus

If you are a motivated and detail-oriented individual with a passion for procurement, we encourage you to apply for this exciting opportunity. We offer a competitive salary and benefits package, as well as opportunities for growth and development within our dynamic organization.

To purchase auto parts from the market and maintain department requirements.

To visit the market for vehicle accessories.

To purchase all parts and other requirements related to the factory.

Related to factory purchases, well aware of the market, computer skills, and negotiation skills.

Information Technology and Services - Karachi, Pakistan

• Devise and employ fruitful sourcing strategies
• Discover the most profitable suppliers and initiate business partnerships
• Negotiate with external vendors to secure the most advantageous terms
• Approve the ordering of necessary goods and services
• Finalize details of orders and deliveries
• Examine and re-evaluate existing contracts
• Track and report key functional metrics to reduce expenses and improve effectiveness
• Collaborate with key persons to ensure the clarity of the specifications and expectations of the company
• Foresee alterations in the comparative negotiating ability of suppliers and clients
• Anticipate unfavorable events through analysis of data and prepare control strategies
• Perform risk management regarding supply contracts and agreements
• Control spend and build a culture of long-term saving on procurement costs

• Proven working experience as a procurement manager
• Knowledge of sourcing and procurement techniques as well as a dexterity in reading the market
• Talent in negotiations and networking
• Good knowledge of supplier or third party management software
• Aptitude in decision-making and working with numbers
• Experience in collecting and analysing data

Qualifications: B.E Electrical, Mechanical with MBA in Supply Chain.

Location: Karachi
Experience: 4-5 years in procurement of Electrical, Mechanical, Plumbing, Carpentry, Sanitary, Paints, MS, SS material, Copper, HVAC, furnishing, hardware tools, and equipment. Must be well aware of local markets in Karachi and have a strong vendor database.

1. Vendor Qualifications and Relationship Management
2. Excellent Negotiation Skills
3. Contract Management
4. Project Management