12 Family Assistant jobs in Pakistan

Accountable to the Director of Facilities, the Personal Assistant is responsible for providing a comprehensive, confidential and professional support service to the Director in all aspects concerned with the efficient and successful operation of the office and division.

1. Devising and maintaining office systems, including data management and filing.
2. Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations.
3. Screening phone calls, enquiries and requests, and handling them when appropriate.
4. Meeting and greeting visitors at all levels of seniority.
5. Organizing and maintaining diaries and making appointments.
6. Dealing with incoming email, faxes and post, often corresponding on behalf of the Director.
7. Carrying out background research and presenting findings.
8. Producing documents, briefing papers, reports and presentations.
9. Organizing and attending meetings and ensuring the Director is well prepared for meetings.
10. Liaising with clients, suppliers and other staff.
11. Carrying out specific projects and research.
12. Responsibility for accounts and budgets.
13. Taking on some of the Director's responsibilities and working more closely with management.
14. Deputizing for the Director, making decisions and delegating work to others in the Director's absence.
15. Being involved in decision-making processes.

We are looking for an Executive Assistant to provide high-level confidential support to the CEO by providing a full secretarial and administrative service.

• To act as a first point of contact dealing with correspondence and phone calls.
• To proactively manage and coordinate the diary of the Chief Executive by prioritizing and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
• Responsible for maintaining the Managing Director/CEO’s calendar, and itineraries and coordinating in-country and overseas visits and travel arrangements.
• Plan and organize travel and accommodation when required.
• To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the Chief Executive.
• To plan and manage key organizational events such as conferences and meetings.
• Undertake any other appropriate duties as required to support the Chief Executive to enable them to fulfill their role.
• Carry out all the duties with complete discretion and a high regard for confidentiality.
• Any other duties relevant to the needs of the organization and as directed.
• Presentation preparation.

• BA/MA or High school diploma.
• Certification in secretarial work, office administration, or related training will be preferred.
• Strong work tenure: 1 to 3 years of experience supporting Executives, preferably in a corporate sector.
• Should have proficiency in office productivity tools, MS Office, and related web applications/portals.
• Experience of providing high-level administrative support in a senior role.
• Experience of managing and planning projects, conferences, and events.
• Excellent time management skills with the ability to manage multiple priorities and deadlines.
• Excellent knowledge of Microsoft Office.

Responsibilities:

1. Devising and maintaining office systems, including data management and filing;
2. Arranging travel, visas, and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
3. Screening phone calls, enquiries, and requests, and handling them when appropriate;
4. Meeting and greeting visitors at all levels of seniority;
5. Organising and maintaining diaries and making appointments;
6. Dealing with incoming email, faxes, and post, often corresponding on behalf of the manager;
7. Carrying out background research and presenting findings;
8. Producing documents, briefing papers, reports, and presentations;
9. Organising and attending meetings and ensuring the manager is well prepared for meetings;
10. Liaising with clients, suppliers, and other staff.

Location: Information Technology and Services - Lahore, Pakistan

- Prepare correspondences.
- Prepare other documents as required and requested.
- Prepare and distribute annual reports and the strategic plans.
- Develop graphs and charts.
- Distribute weekly reports.
- Prepare and distribute procedures and revisions.
- Develop and prepare spreadsheets and overheads.
- Coordinate proposal efforts as well as word process and publish proposals.
- Handle phones and messages as needed.
- Coordinate with other departments for services and other routine tasks.

- IT soft skills.
- Good interpersonal skills.
- A self-starter and an independent worker.
- Can handle pressure environments and can suggest positive courses of action to be followed.
- Good supervisory skills to control and direct support staff.

Location: Information Technology and Services - Karachi, Pakistan

Personal Assistant To General Manager

Unity Logistics & Supply Services, Pakistan

1. Schedule GM's meeting on different venues.
2. Get details of all upcoming events in country for GM.
3. Note minutes of meetings of BODs.
4. Prepare and maintain GM`s expenses.
5. Meet and greet clients and visitors.
6. Perform general duties like filing, mailing and faxing etc.
7. Monitor overall activities: cleaning, food arrangements and house workers performance.
8. Monitor GM`s room cleanliness, office stationary etc.
9. Have to go abroad and local out stations for meeting and training (If required).
10. Management of the GM’s diary and appointments
11. Help GM manage output, work flow and office deadlines
12. Take and relay accurate and timely messages from telephone callers, and answer queries where possible
13. Take minutes for all meetings.
14. Draft, type and dispatch all the GM’s correspondence
15. Liaise with relevant individuals, external organizations etc to arrange meetings, prepare agendas and draft minutes
16. Maintain a comprehensive filing system
17. Co-ordinate GM’s travel in conjunction with in-house travel group
18. Tabulate and retrieve GM’s official expenditures and claims
19. Arrange local transportation when necessary
20. Some research, media relations and promotional work
21. Undertake any other duties as requested by the GM
22. Schedule Duty time according to GM Presence.
23. Any candidate having foreign degree or diploma in same field will be given preference.