96 Executive Secretary jobs in Pakistan

At Least Graduate preferably MBA (Management/HR)

• Maintaining executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Looks after travel arrangements, hotel bookings, tickets, visas and personal arrangements of Director Sales & Marketing.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Keeps track of all information and communicate it to the Director.
• Coordinates with all departments on the behalf of Director.
• Handles all approval requests.
• Keeps minutes of meetings and follows up on meetings.
• Oversees all information coming through the departments (Marketing, Inventory, Product, IT, HR, Audit, Admin, Accounts, Design, Sales and Quality Audit) including Factory.
• Prepares weekly reports on Corporate Sales Updates.
• Follows up on tasks and assignments from all departments on daily basis.
• Monitors and follows up on Sales and Admin issues.
• Handles all sorts of tasks assigned by Director Sales & Marketing.

Proven experience as executive secretary or similar administrative role

Proficient in MS Office and “back-office” software (SAP user friendly would be an added advantage)

In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry

Familiarity with basic research methods and reporting techniques

Excellent organizational and time-management skills

Outstanding communication and negotiation abilities

Integrity and confidentiality

Degree in business administration or relative field

Minimum Graduate, Preferably M.A. English

PRIMARY RESPONSIBILITIES

1. Prepare correspondence, reports, and materials for publications and presentations.
2. Setup Managing Director's travel arrangements.
3. Setup necessary arrangements for visitors at corporate office.
4. Maintain Managing Director's calendar.
5. Prepare and maintain Managing Director's report.
6. Setup and coordinate meetings and conferences for Managing Director or at Corporate Office.
7. Create, transcribe, and distribute meeting agendas and minutes.
8. Answer telephone calls for Managing Director and handle in appropriate manner.
9. Meet and greet clients and visitors at Corporate Office.
10. Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
11. Maintain hard copy and electronic filing system.
12. Research, price, and purchase office supplies.
13. Coordinate Corporate Management work.
14. Supervise support staff at Corporate Office.

ADDITIONAL RESPONSIBILITIES

1. Website maintenance
2. Newsletter
3. Central Services Support
4. Project Management Support

1. Basic reading, writing, and arithmetic skills required. This is normally acquired through a graduate degree from a well reputed institute/college/university.
2. Knowledge of Microsoft Office and telephone protocol. Computer literate with the ability to learn new software applications. Duties require professional verbal and written communication skills and the ability to type 60 wpm. Visibility of work requires attention to detail, excellent organizational skills, and discretion with confidential information. This is normally acquired through a combination of the completion of a Post Graduate Degree and three to five years of secretarial experience.
3. Work requires willingness to work a flexible schedule and occasional overnight travel.

SALARY OFFERED: 20,000 (depends on experience)

Management Consulting - Lahore, Pakistan

Institute of Business Administration (IBA), Pakistan

The Institute of Business Administration (IBA), Karachi, South Asia’s premier business school, is seeking a well-organized and proactive individual for the position of Executive Secretary. The successful incumbent will perform secretarial and executive support to the Director of Finance. S/He will also be responsible for organizing and managing the Director of Finance’s office, maintaining office files, preparing confidential and sensitive documents, and arranging & coordinating meetings.

Graduate, preferably MBA from HEC recognized university/institute.
At least 3 years of relevant experience.
Function effectively in a busy and pressurized environment. Must be proficient in multi-tasking.
Excellent verbal and written communication and interpersonal skills.
Proficient with Microsoft Office Package. Shorthand skills will be an added advantage.

To provide support to Office Manager in seamless coordination of business travel and efficient day-to-day office management, ensuring a clean, well-equipped, and professional work environment. The role involves travel booking, office facility supervision, and support services across multiple administrative functions.Travel Management

• Plan, book, and manage domestic and international travel: flights, accommodation, ground transport, and visa processing.
• Coordinate with airlines, consulates, and travel agents for timely and cost-effective bookings.
• Maintain accurate travel records and ensure adherence to internal travel policy.
• Address last-minute travel changes, emergencies, or cancellations.

• Supervise daily office operations to ensure cleanliness, safety, and functionality.
• Monitor housekeeping performance and schedules for a clean working environment.
• Manage procurement and inventory of office supplies, stationery, pantry items, and hygiene essentials.
• Oversee printing, scanning, copying, and related office support services
• Manage conference room scheduling, cleanliness, and technical readiness (e.g., projectors, screens).
• Organize and support guest visits, including room setups, refreshments, and welcome arrangements.
• Ensure professional front-office presentation and smooth coordination for internal/external meetings.
• Maintain asset records, monitor vendor services, and handle office maintenance issues promptly.

• Plan and supervise daily office driver duties, including scheduling for pickups, deliveries, and official errands.
• Maintain vehicle logs, fuel records, and coordinate preventive maintenance schedules.
• Ensure vehicle documentation (insurance, registration) is updated and compliant.
• Arrange secure and timely staff/guest transportation in line with safety protocols.

• Liaise with service providers for travel, transport, office supplies, housekeeping, and maintenance.
• Evaluate service levels and negotiate contracts to ensure value for money.
• Process and track administrative invoices and ensure timely payments.
• Identify areas of cost reduction and service improvement across all admin functions.

• Minimum Bachelor Degree in relevant field.
• Minimum 2-3+ years of experience in administration, office management function.
• Excellent communication skills.
• Ability to use MS office applications and essential computer hardware.

Are you a passionate Project Management Office professional looking to make a significant impact in a dynamic offshore environment?

We're seeking a highly motivated PMO Executive to join our talented team and play a pivotal role in ensuring the successful delivery of our projects.

As a PMO Executive, you will be responsible for providing strategic guidance, operational support, and risk management expertise to our offshore projects.

Duties andResponsibilities:

• Project Support
• Reporting and Tracking
• Process Improvement
• Communication and Coordination
• Project Documentation
• Budget and Financials
• Training and Mentorship
• Quality Assurance/Compliances

Qualifications and Skills:

Educational Background:

• Bachelors degree in Business Administration, Project Management, or a related field.
• Certifications like PMP (Project Management Professional) or PRINCE2 are a plus.

Experience:

• 2-5 years of experience in project coordination, project management, or a similar role within a PMO environment.

Skills:

• Strong organizational and multitasking abilities.
• Proficient in project management tools (e.g., MS Project, or similar software).
• Excellent communication and interpersonal skills.
• Analytical and problem-solving abilities.
• Knowledge of project management methodologies such as Agile, Waterfall, etc.
• Proficient in MS Office Suite, especially Excel and PowerPoint.