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Executive Assistant (Remote | Full-Time)

Be the strategic right hand that keeps leaders moving forward.

We’re a fast-growing E-Commerce enablement company on a mission to help brands scale through world-class talent — and we’re launching one of our most exciting roles of 2025:

Executive Assistant (Remote | Full-Time)

Be the strategic right hand that keeps leaders moving forward.

We’re a fast-growing E-Commerce enablement company on a mission to help brands scale through world-class talent — and we’re launching one of our most exciting roles of 2025: Executive Assistant (EA) .

In this role, you’ll serve as the backbone of our clients’ leadership teams, ensuring their days run smoothly and their priorities stay on track. From expertly managing schedules and inboxes to coordinating travel, meetings, and special projects, you’ll create the space they need to focus on growth and big-picture goals. Your ability to anticipate needs, solve problems quickly, and communicate with professionalism will make you an indispensable partner in their success.

What You’ll Do

• Manage calendars, emails, travel, and logistics with precision
• Support high-stakes decision-making through research and preparation
• Coordinate projects end-to-end with a proactive, solutions-first mindset
• Act as a trusted liaison between clients and stakeholders
• Maintain professionalism, confidentiality, and exceptional communication
  
  

• More than 6 months of administrative or executive assistant experience (preferably supporting high-level executives or clients)
• Clear, confident, and discreet communicator (verbal and written)
• Thrives in fast-paced, high-pressure environments
• Tech-savvy and quick to learn
• Available full-time during U.S. business hours (40 hrs/week)
  
  

• Stable DSL, Cable, or Fiber internet connection (minimum 15 Mbps, LAN required)
• Personal PC or laptop with at least an i5 processor (or equivalent)
  
  

• 100% remote work — work from anywhere
• Performance reviews and growth opportunities within our team
• Paid time off to support your work-life balance
• Health and dental insurance (or a health stipend based on location)
• Access to learning tools and regular feedback to fuel your career development
• A collaborative and supportive work environment where your contributions truly matter
  
  

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries IT Services and IT Consulting

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We are hiring executive assistants for service-based businesses in North America. We are looking for talent with excellent communication skills in English and experience working with Heating/AC, Pest Control, plumbing, and other service businesses.

1. Data entry
2. Customer support via email and over the phone
3. Social media monitoring
4. Appointment and calendar management

Assistant, Data Entry, Social Media Posting, Customer Support, Calendar Management, Email Writing and Responding

About the Role

The Executive Assistant will play a critical role in supporting international clients through effective communication, project coordination, and client relationship management. This position is ideal for someone who is organized, tech-savvy, and confident in handling international interactions.

Key Responsibilities

• Provide high-level administrative support to the Clients
• Communicate professionally with international clients via email, calls, and virtual meetings
• Schedule and coordinate meetings, appointments
• Assist in tracking project progress and ensuring timely completion
• Prepare reports, presentations, and documentation as required
• Act as a liaison between internal teams and external stakeholders
• Maintain confidentiality and handle sensitive information with discretion
• Manage inboxes, calendars, and other organizational tools

DO NOT APPLY IF,
1- You are Undergraduate (Graduation in progress)
2- You worked or currently working as Freelancer

If you are interested then share your resume at

Skills & Experience

• Bachelor’s degree in Business Administration, Communication, or related field
• 1–2 years of experience as an Executive Assistant, Client Coordinator, or similar role
• Excellent written and verbal communication skills in English
• Experience in handling international clients and virtual collaboration
• Strong project coordination and multitasking abilities
• Proficiency in Microsoft Office, Google Workspace, and project management tools
• Detail-oriented with a high level of professionalism and discretion
• Familiarity with remote work tools like Zoom, Slack
• Exposure to CRM or client management systems
• Time zone management experience for international scheduling

Sumato Solutions is a full-stack software solution provider that delivers custom digital services to clients internationally. Our key services arecustom software development, mobile and web applications, UI/UX design, digital marketing, and staff augmentation. We deliver the best digital solutions to our national and international clients and maintain our remarkable reputation in the software industry.
To grow our team, we are looking to recruit a highly professional, confident, and well-spokenExecutive Assistant to assist our CEO in managing business priorities and executive communications in internal and external coordination. This job is ideal for the person who has skills in administration with strong presence, clarity, and confidence.

Key Responsibilities

• Arrange the CEO’s schedule and calendar of meetings, appointments, and travel arrangements to facilitate the smooth management of time and prioritizing of tasks.
• Write, proofread emails, presentations, and official documents to stay professional and correct in all communications.
• Act as the primary person for communication among the CEO, the internal teams, clients, and external partners, making it easy to communicate at the right time.
• Represent the CEO in videoconferences and internet meetings, and must be professional in front of the camera.
• Help in planning and streamlining operations and priorities, and also in executive decision-making and generating input on enhancing productivity.
• Professionally respond to client questions by addressing needs and concerns.
• Remain calm and professional during conflict times or pressure, and find a way to make the problem work or dissolve.
• Manage the company secrets, business strategies, and confidential information with tact and care.
• Organize company events, executive meetings, pursue action items, and deliverables in an appropriate time frame.
• Set and maintain an impressive and professional demeanor that warrants representation of an executive-level person.

Key Requirements

• Bachelor’s or Master’s inBusiness Administration, CS, or any relevant field.
• 2 to 3 years of experience in executive assistance or related administrative roles, especially in corporate or IT environments.
• Strong verbal and written communication skills are essential in the entire workforce within an organization at any level.
• Outstandingorganizational skills to work and multitask, prioritize, and manage time efficiently within a high-traffic setting.
• Confident in videoconferences and online meetings, as a spokesperson of the CEO and the company.
• Proven ability to handle sensitive information confidentially and with trustworthiness.
• Proactive problem solver who identifies challenges and offers solutions, especially in stressful situations.
• Experienced in establishing rapport and trustful relationships with clients and managing them effectively and politely.
• Able to attend meetings or company events if occasionally scheduled on weekends.

Company Benefits

• Market Competitive Salary
• Weekend Off
• Paid Annual Leaves
• Personal Growth
• Work Anniversaries & Birthdays Celebrations
• Performance-Based Increment

Working Hours
Monday - Friday; 9:00 am to 6:00 pm

Be The Right Hand To Leadership And Grow With Us!

About Us:
Accounts Automated is a leading accounting firm based in Sydney, Australia. We provide comprehensive bookkeeping, accounting, tax, and advisory services to a diverse clientele ranging from small businesses to large corporations. Our firm is dedicated to fostering a collaborative and inclusive work environment where every team member can thrive.

Job Description:
As an Executive Assistant, you will play a crucial role in ensuring the smooth operation of our executive team. You will be responsible for managing schedules, coordinating meetings, handling confidential information, and providing administrative support. Your attention to detail, strong communication skills, and ability to multitask will be key to your success in this role.

Key Responsibilities:

1. Calendar Management: Coordinate and manage the schedules of senior executives, including scheduling meetings, appointments, and travel arrangements.
2. Communication: Handle incoming and outgoing communications on behalf of the executives, including emails, phone calls, and written correspondence.
3. Meeting Coordination: Organize and prepare for meetings, including booking venues, preparing agendas, and taking minutes.
4. Documentation: Prepare and edit documents, reports, and presentations with a high degree of accuracy and professionalism.
5. Travel Arrangements: Arrange domestic and international travel, including flights, accommodations, and itineraries.
6. Confidentiality: Maintain strict confidentiality and discretion with all sensitive information and communications.
7. Office Management: Assist with office management tasks, including ordering supplies, maintaining records, and coordinating with vendors.
8. Support Projects: Provide support on special projects and initiatives as required by the executive team.
9. Relationship Management: Build and maintain strong relationships with internal and external stakeholders.
10. Internal Communication: Managing incoming and outgoing calls via Zoom.

Qualifications:

1. Experience: Minimum of 3 years of experience as an Executive Assistant or in a similar administrative role.
2. Education: Relevant diploma or degree in business administration or a related field is preferred.
3. Skills: Excellent organizational and time-management skills, strong written and verbal communication abilities, and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Must speak fluent English.
4. Attributes: Proactive, detail-oriented, adaptable, and able to work independently as well as part of a team.
5. Professionalism: High level of professionalism and the ability to handle sensitive and confidential information with discretion.

Why Join Us?

1. Competitive salary and benefits package.
2. Opportunities for professional growth and career advancement.
3. Supportive and collaborative team environment.
4. Commitment to work-life balance and employee well-being.
5. Modern office located in the heart of Lahore.

How to Apply:
Interested candidates are invited to submit their resume and cover letter outlining their qualifications and experience to with the subject line Executive Assistant.

Executive Assistant or Secretary (Office Management + Business Development Support)

Location: Model Town Lahore

Job Type: Full-time (On-site)

Working Hours: 9 Am To 6 Pm Monday To Friday.

Status: Entery Level - Fresher - Internship

Job Summary:

We are hiring a proactive and organized Executive Assistant to support the CEO in office operations and client coordination. This role combines traditional executive support with business development responsibilities. You will work closely with the CEO to manage internal workflows while also helping generate new business opportunities through online platforms and client outreach.

Key Responsibilities: Office & Executive Support

Act as the right hand to the CEO for daily operations

Manage online communication with clients (email, WhatsApp, chat)

Track team performance, update progress, and report key issues

Handle payroll, attendance, basic HR records, and vendor coordination

Organize and maintain schedules, follow-ups, and task lists

Maintain professionalism and confidentiality at all times

Business Development Support

Assist in generating new business

Identify potential clients and send introductory messages/emails

Schedule meetings or follow-ups for the CEO with interested leads

Keep records of outreach, responses, and feedback

Research and suggest new methods to grow client base

What We Offer:

Direct mentorship and collaboration with the CEO

Opportunities to grow in operations and business development

Requirements:

Excellent communication skills (spoken and written English)

Strong organizational and multi-tasking abilities

Familiarity with LinkedIn, online research, and client communication

Comfortable using MS Office, Google Workspace (Docs, Sheets)

Self-motivated, trustworthy, and detail-oriented

Seeking a dynamic Executive Assistant with a robust background in computer science and superior documentation skills to support high-level executive. The ideal candidate is expected to be organised, and adept at managing correspondence and responding to emails on behalf of the executive. This role requires the ability to serve as a discussion partner with a sense of public relations acumen, assisting with meeting preparations and contributing to strategic initiatives. The candidate should be comfortable in a fast-paced, technology-driven environment and can handle confidential information with discretion.

Key Responsibilities:

• Executive Support: Provide comprehensive administrative support to executives, manage complex calendars, schedule appointments, coordinate travel and travel to events along with executive, handle day-to-day operational tasks and support the organisation-building process.
• Documentation Management: Maintain oversight of all documentation, ensuring high standards of accuracy and organization. Expertly manage digital filing systems.
• Educational Material Development : Develop engaging and informative presentations and support materials to communicate intricate technological concepts to diverse audiences.
• Strategic Content Research: Perform in-depth research to stay at the forefront of technological advancements, integrating findings into educational and strategic materials.
• Keynote Speech Preparation: Collaborate in preparing compelling keynote speeches, infusing them with insightful technical knowledge.
• Meeting and Event Coordination: Efficiently organize meetings, including participation in-person and virtual, and provide preparation of agendas and follow-up documentation. (This might require travel)
• Process Diagrams and Documentation : Craft and manage detailed process diagrams and documents, providing clear visualizations of technical workflows.
• Communication Management: Oversee executive communications, ensuring efficient information flow, and managing stakeholder correspondence.
• Confidentiality and Discretion: Uphold strict confidentiality regarding sensitive company and personal information.

• Demonstrated experience as an executive assistant, preferably in tech-related sectors.
• Outstanding documentation and organisational skills with an exceptional eye for detail.
• Proficiency in creating educational materials, presentations, and process diagrams.
• Advanced research capabilities with a focus on current and future tech trends.
• Skilled in using Microsoft Office Suite, presentation software, and diagramming tools.
• Excellent verbal and written communication skills.
• Ability to work autonomously and efficiently in a hybrid work environment.

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Position Overview:

We are seeking a proactive, organized, and digitally competent Executive Assistant to support the CEO in day-to-day operations, strategic initiatives, and online brand presence. This role requires a high level of discretion, professionalism, and multitasking ability. In addition to traditional executive support tasks, the role involves managing and optimizing the CEOs presence on LinkedIn and assisting with general social media communications and documentation.

Job Title:

Executive Assistant to the CEO

Location:

Bahria Town, Phase 7, RWP

Job Type:

Full-Time | Junior to Mid-Level

Position Overview:

We are seeking a proactive, organized, and digitally competent Executive Assistant to support the CEO in day-to-day operations, strategic initiatives, and online brand presence. This role requires a high level of discretion, professionalism, and multitasking ability. In addition to traditional executive support tasks, the role involves managing and optimizing the CEOs presence on LinkedIn and assisting with general social media communications and documentation.

The ideal candidate is detail-oriented, tech-savvy, and capable of balancing administrative duties with digital outreach responsibilities.

Key Responsibilities:

Executive Support

• Manage the CEOs calendar, schedule, meetings, and appointments.
• Prepare reports, memos, presentations, and other documentation as required by the CEO.
• Attend meetings (in-person or virtual), take minutes, and follow up on action items.
• Coordinate travel arrangements and itineraries.
• Organize and maintain digital and physical files and records.
• Liaise with internal departments and external stakeholders on behalf of the CEO.
• Assist in research, data compilation, and briefing materials preparation.
  
  
  

• Optimize and maintain the CEOs LinkedIn profile, ensuring consistent and professional representation.
• Draft, edit, and post content on LinkedIn, aligned with the CEOs personal brand and company strategy.
• Handle incoming LinkedIn messages and engagement, escalating relevant messages to the CEO.
• Manage light social media activity (Instagram, X/Twitter, Facebook, etc.) as needed for professional branding.
• Track content performance and engagement, reporting insights to inform future strategy.
  
  
  

• Draft emails, proposals, summaries, and other official communications.
• Maintain confidentiality in handling sensitive business information and correspondence.
• Support internal and external communication efforts, including newsletters, announcements, and reports.
• Assist in preparing materials for events, webinars, public speaking engagements, or interviews.
  
  
  

• Bachelors degree in Business Administration, Communications, Marketing, or a related field.
• 12 years of experience in a similar executive support or administrative role.
• Strong command of written and spoken English.
• Proficient in Microsoft Office Suite, Google Workspace, and social media platforms (especially LinkedIn).
• Excellent time management, prioritization, and organizational skills.
• High level of professionalism and discretion.
• Ability to work independently and maintain confidentiality at all times.
• Experience in personal branding, digital marketing, or content creation.
• Familiarity with design tools (e.g., Canva) and scheduling platforms (e.g., Hootsuite, Buffer).
• Exposure to CEO-level support or fast-paced corporate environments.
• Understanding of professional networking and engagement strategies.
  

• Seniority level Not Applicable

• Employment type Full-time

• Job function Administrative
• Industries IT Services and IT Consulting

Referrals increase your chances of interviewing at Ähdus Technology GmbH by 2x

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