90 Contract Administration jobs in Pakistan

- Developing and Implementing Administrative policies and procedures.

- Overall in-charge of Administrative functions.

- Responsible for managing all admin-related staff.

- Oversee day-to-day administrative tasks and resolve related issues.

- Responsible for Repair & Maintenance.

- Must have a strong command of implementing new rules.

- Very good leadership and administrative skills.

- Good computer skills for using MS Office and inventory systems.

- Good communication skills.

- Candidate should be presentable and proactive.

Location: Information Technology and Services - Karachi, Pakistan

The ideal candidate will be responsible for the smooth day-to-day running of the office, including supporting the CEO. The role encompasses reception, office administration, diary management, and HR administration, which includes the arrangement of recruitment interviews, recruitment record keeping, and maintaining holiday/absentee files, etc. This position will suit an individual who has excellent organisational and multi-tasking skills and the ability to work on their own initiative.

The ideal candidate must have good MS-Word, Excel, and Powerpoint skills, internet (E-mail) knowledge, good telephonic manners, and solid office administration experience.

Location: Information Technology and Services - Karachi, Pakistan

To facilitate the business operations in routine so that it continues functioning without any interruption. To make sure that the facility, tools, equipment, vehicles and services provided by the company to the employees are used/maintained as per the policy and guidelines.

- Under general supervision, performs a variety of specialized and responsible administrative support duties in support of division or section functions and work processes.

- As a representative of the HR department, creates and maintains specialized records, reports and files.

- Work as a bridge between the call center floor operations and the organization's administration department.

- Convey related matters to the administration and follow up for completion.

- Reasonable written, verbal and interpersonal communication skills.

- Team Worker. Ability to multi-task and adapt to change. Innovative and problem-solving skills.

- Demonstrated ability to think analytically and critically. Approachable and open with a flexible attitude to working hours.

- Ability to handle stressful conditions, computer skills, and knowledge of relevant software (MS Office).

- Knowledge of administrative procedures and systems such as filing and record keeping.

- Knowledge of principles and practices of basic office management.

- Knowledge of event management.

- Communication skills - written and verbal.

- Planning and organizing, prioritizing, problem assessment and problem-solving, information gathering and information monitoring.

- Attention to detail and accuracy, flexibility, adaptability, teamwork.

The Kaghan Memorial Trust (KMT) is a non-profit charitable organisation that is operating a charitable school in the Kaghan Valley, District Mansehra, that provides free education to underprivileged children from the area.

KMT is currently in the process of recruiting an Administration Officer who shall be employed at its school for a minimum period of one year.

1. Maintaining daily attendance registers of all Admin. Staff and ensuring that they report to the school on time each day.
2. Managing the work of the various administrative staff employed at the school and ensuring that they all perform their duties as required.
3. Ensuring that all equipment at the school, including vehicles, generators, UPSs etc. are properly maintained and serviced in a timely manner.
4. Ensuring that no unauthorized person enters the school premises.
5. Maintaining daily accounts for the School according to Generally Accepted Accounting procedures and reconciling these accounts on a monthly basis with the KMT Head Office. All expenses made for the School must be signed and requisitioned by the Administration Officer and then verified and countersigned by another authorized staff member.
6. Distributing salaries to local staff each month.
7. Maintaining good relations with the school’s various local suppliers and ensuring that all supplies and rations including food and fuel are delivered to the school in a timely manner.
8. Assisting and facilitating the school’s Academic Staff with their day-to-day requirements by arranging supplies, transport, and other logistics for them as and when needed.
9. Ensuring the security of the staff and students at the school by supervising and managing their movements and travel and through effective use of the school’s guards and drivers.
10. Liaising with the local community to ensure that they are on-board with the school’s activities and that there is no miscommunication or misunderstanding between the community and the school.
11. Any other tasks assigned by the KMT Managing Trustee.

Candidate applying for the above post must have:

1. A Bachelor’s degree or higher from any recognized university, preferably in social sciences, economics, accounts, or political science.
2. Two years of relevant work experience.
3. Strong communication skills.
4. Proficiency in English language reading, writing, and speaking; and good management skills.

Candidates must be willing to work for KMT for at least one full year and to live full time on-campus. The applicant must also be a team player who is willing to follow instructions from supervisors and who can also lead independently when needed. All applicants should send a cover letter and CV to the Managing Trustee of the Kaghan Memorial Trust. The closing date for applications is 30th of November. Only short-listed candidates will be contacted. Please do not call us directly.

Job start date is February 01, 2016.

Non-Profit Organization Management - Islamabad, Pakistan

Effective and rationale liaising with all government departments

Overseeing the day-to-day operations of the office

Develops budget recommendations for office

Manage office supplies stock and place orders

Answer queries by employees and clients

Distribute and store correspondence (e.g. letters, emails and packages)

Qualification: At least graduation

Salary Range: 45k to 60k plus benefits

Brief JD:

• Effective and rationale liaising with all government departments
• Overseeing the day-to-day operations of the office
• Develops budget recommendations for office
• Manage office supplies stock and place orders
• Answer queries by employees and clients
• Distribute and store correspondence (e.g. letters, emails and packages)

Location: Staffing and Recruiting - Lahore, Pakistan

Administrative manager has to plan, direct, or coordinate supportive services of an organization, such as record-keeping, mail distribution, etc. Provides supplies by identifying needs for reception, switchboard, mailroom, and kitchen; establishing policies, procedures, and work schedules.

Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices. Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal.

Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.

Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices. Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.

Provides historical reference by developing and utilizing filing and retrieval systems. Maintains continuity among corporate, division, and local work teams by documenting and communicating actions, irregularities, and continuing needs.

Maintains professional and technical knowledge by attending educational workshops; benchmarking professional standards; reviewing professional publications; establishing personal networks.

Contributes to team effort by accomplishing related results as needed. Improves program and service quality by devising new applications; updating procedures; evaluating system results with users.

Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.

Basic Computer skills
Excellent Communication Skills (Oral & Written)
Good reference in all areas, to get work done

Information Technology and Services - Karachi, Pakistan

To supervise and coordinate all administrative matters among the Head Office, regions, and Associate Companies, as and when required.

To develop and manage budget, review operating costs, and suggest cost-saving measures.

To supervise transport matters including maintenance, cleanliness, log book, and insurance.

To supervise travel arrangements.

To liaise with Government Departments and related organizations.

To negotiate and assist Lease agreements for offices and campuses.

To supervise and coordinate all protocol duties at Head Office.

To execute any other instructions by the BOD.

Location: Information Technology and Services - Lahore, Pakistan

MPA / MBA / Any professional masters degree, Preferably LLB from a recognized institute.

Responsibilities:

1. To provide professional guidance and groom all team members of Admin Department.
2. To ensure an effective role of all admin personnel in providing the administrative support to all stakeholders and monitor all activities falling under admin department continuously.
3. To liaise with government agencies and external interfaces in connection with administrative issues.
4. To ensure the maintenance of attendance and all types of leave records.
5. Responsible for maintaining office building, furniture, water and power supply systems.
6. Responsible for ensuring the standards of products/supplies and following up the repair/maintenance activities (as and when required).
7. Responsible for maintaining good working relations with suppliers and vendors to get the things done efficiently and effectively.
8. Responsible for properly maintaining the files of all Admin related records for smooth operations of the department.
9. To liaise with government agencies like WAPDA, Police and other agencies/suppliers like TCS, DHL, TNT, American Express, Chamber of Commerce, Hotels & assorted contractors.
10. Responsible for the provision of pool car/rent-a-car, scrutiny of bills, and distribution for charging to various cost centers.
11. To ensure the timely arrangement of all passports, visas & hotel reservations (Local & overseas).
12. Responsible for registration & insurance of all Company vehicles, its maintenance and provision of pool car/rent-a-car.
13. To take initiatives in making the admin department a very efficient facilitator and to carry out any other task assigned by the Executive Management.

Highly committed, motivated professional with strong work ethic and client-oriented approach.

Strong analytical and problem-solving ability with willingness to work under stressed conditions.

Result-oriented and target-driven approach.

Possessing excellent communication, interpersonal & negotiation skills.

Proficient in using MS Office applications, Windows, and Internet.

Location: Information Technology and Services - Lahore, Pakistan

- Responsible for seamless coordination, communication, and control of all administrative support services at Islamabad Office.
- Ensure smooth functioning of all administrative activities at Islamabad Office by offering pro-active support to all functions and as per the guidelines of Executive Director, GM Marketing & RD.
- Implement all administrative policies of the Management and facilitate all day-to-day administrative activities such as security and safety, vehicle handling, office maintenance, regulatory requirements, etc.
- Assist Resident Director and GM Marketing in developing Administrative Budget Forecast & Control.
- Maintain leaves and attendance records of staff. Close coordination with HR and Accounts for salary data, disbursements, and other HR issues.
- Supervise the purchase of stationery items, kitchen items, and other local purchases.

Information Technology and Services - Lahore, Pakistan